HS: My Schedule: Overview

Overview

The My Schedules page provides users with a way to view their schedule, pickup/release shifts and many other functions. This article will give you a quick overview of the functions and features.

• A - My Shifts
• B - Available Pickup
• C - Date Picker
• D - See All Schedules & Entire Schedule widget
• E - Shift Legend
• F - Broadcast Widget
• G - Tasks
• H -  My Messages
• I - External Links

A - My Shifts

This is the calendar view where you will be able to see your schedule. You will be able to see the current week and next week. The week will start depending on the workweek setup for that site. A nice improvement that will allow you to see past shifts for the current week. The current day cell will be highlighted as you can see in the screenshot for July 6. Shift tile will include job name, in and out times (out times will only show if your site is configured to display it) and location if assigned one.

Fig.1 - My Shifts [select image to enlarge]

Select the shift to see the details.

Fig.2 - Shift details [select image to enlarge]

If more than three shifts are scheduled for one day, a link to view more will be below the third shift.

Fig.3 - View more shifts [select image to enlarge]

If you have any approved time off, or if your site uses requests and you submitted a request to work or request off. You will be able to see that on the calendar.

Fig.4 - Requests off [select image to enlarge]

B - Available Pickup

This is the calendar view that will display any available shifts for pickup. You will need to select the Available Pickup button. Once selected, your shifts won't display, and only available shifts will display. You will have to select the shift to view the start time, only the job code is displayed.

Fig.5 - Available Pickup [select image to enlarge]

You will see a badge for how many new shifts are available to pick up.

Fig.6 - Notification badge

My Auto Pickup & Release: This is a link to the Auto Pickup/Release screen visible when you navigate to the available pickup calendar. The Auto Pickup/Release will also have a My Schedule back button. Need to know how this feature works? Check out this article: HS: Setting Up an Auto Pickup and or Release.

Fig.7 - My Auto Pickup & Release [select image to enlarge]

C - Date Picker

You will be able to move the calendar back or forward with this. It will move to the next two weeks or the previous two weeks. Note: You won't be able to select specific dates.

Fig.8 - Date Picker [select image to enlarge]

D - See All Schedules & Entire Schedule widget

See all Schedules is a link to open the Entire Schedule Widget. Both will expand a window and display any schedules assigned schedules that are posted for the user. 

Fig.8 - See All Schedules [select image to enlarge]

E - Shift Legend

This explains the color scheme of the shifts. You can decide to hide it or show it

Fig.9 - Shift Legend [select image to enlarge]

• Past shifts will have the same colors but in a lighter shade

Fig.10 - Past shifts [select image to enlarge]

• Current and Future shifts will have a solid colored left bar and a lighter background color where the shift information is. We will display the Job and In-time and Out-time (only if you have the permission to view out times)

Fig.11 - Current/Future shifts [select image to enlarge]

• Shifts that have been swapped or released and are pending a decision will have the same solid colored left bar, but the background will be white

Fig.12 - Swapped/Released shifts [select image to enlarge]

• Potential shifts that have either been picked up or swapped but are pending approval will be in a grayed out doted rectangle

Fig.13 - Shifts pending approval [select image to enlarge]

F - Broadcast Widget

If there is a Broadcast Message, it will display in a banner on the top of the page and as well as in a widget next to the My Messages. If you close the banner, it won't appear after logging in again. But the widget will still be there. 

Fig.14 - Broadcast Message widget [select image to enlarge]

G - Tasks 

This window will display any pending tasks. Example: pending shift, image or availability approvals. You will be able to see how many tasks are pending; the total number will display in the top right corner of the window. You will also be able to expand to view a full list and select if you want this to pop up every time you log in.

Please note: This widget will only display if you are configured to complete any of those tasks.

Fig.15 - Tasks widget [select image to enlarge]

H - My Messages

This window will display a preview of your HotSchedules inbox. Selecting New Message or See all Messages will re-direct you to the messaging tab. You will be able to go back by selecting My Schedule.

Fig.16 - See all messages [select image to enlarge]

I - External Links

This window will display any External Links that were were configured in the Settings Tab. If you select a link it will open up in a new tab of your browser. Check out this page: HS: How to Add External Links to see how these are configured.
 

Fig.17 - External Links widget [select image to enlarge]
 

Related Articles

HS: Setting Up an Auto Pickup and or Release

HS: How to Add External Links