Overview
Job Codes determine which roles an employee can be scheduled for in HotSchedules. Employees must have at least one Job Code assigned before they can be scheduled.
Managers can add or remove Job Codes from an employee’s profile through the Staff List.
Note: Some functionality described in this article may vary depending on your company’s configuration. Organizations using POS integrations or shared employees across locations may have additional restrictions.
Before You Begin
- You must have access to the Staff List
- Integrated sites may require Job Codes to be managed through the POS system
Assign or Remove Job Codes
- Navigate to Staff List and select the employee's name
- Select the Jobs/Schedules tab
- Under Job Settings, expand the Job Code list
- Select or clear the checkbox next to each Job Code:
- Checked = Assigned
- Unchecked = Removed
Changes save automatically when you click outside the field.
Important Notes
- Employees must have Job Codes assigned before they can be scheduled
- Integrated sites may not allow Job Codes to be edited directly in HotSchedules
- For integrated sites, Job Codes are managed in the POS system and sync to HotSchedules
- Shared employees may only use Job Codes available at their home location
Job Codes Across Multiple Locations
For employees working across multiple locations, job codes are managed at the employee’s primary (home) location.
- Job codes added at the home location are applied to all shared locations
- Job codes must exist at the home location before they can be used at other locations
- Job codes added at borrowing locations are not applied unless assigned at the home location
Note: Not all HotSchedules customers use shared employees or shared job codes across locations. The behavior described in this article applies only to organizations using Employee Management or multi-location configurations.
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