HS: Terminating Employees on a Non-integrated Site

Overview

For non-integrated HotSchedules sites, managers can terminate an employee directly from the employee's profile.

Terminating an employee removes them from the active Staff List. The employee will no longer be able to access their HotSchedules account or be scheduled for shifts. Historical information associated with the employee remains available for reporting.

Note: If the employee is expected to return, consider making the employee inactive instead of terminating them. Inactive employees remain in HotSchedules but cannot log in or be scheduled.

Important: This article applies only to non-integrated sites. If your HotSchedules site is integrated with a POS system, employee terminations must originate in the POS system.

Terminate an Employee

1. Navigate to Staff > Staff List.
2. Select the employee's name to open their profile.
3. On the Details tab, locate Account Status under Settings.
4. Select Account Status, then select Terminated.
5. Enter the Reason for Termination.
6. Enter the Effective Date.
7. Select Save.
8. Select Confirm when prompted.

Once the termination is saved, the employee's Account Status displays as Terminated.

Historical Employee Information

Terminating an employee does not remove their historical information from HotSchedules. Previous scheduling information can still be accessed through applicable reports, such as the Schedule Report under Reporting