HS: How to Add Multiple Employees to a New Schedule

Overview

You can assign multiple employees to one or more schedules at the same time from the Staff List. This is useful when creating a new schedule or assigning several employees to additional schedules.

Note: Employees must have the appropriate job code assigned before they can be scheduled. For integrated sites, job codes are managed in your POS.

Add Multiple Employees to a Schedule

1. Log in to HotSchedules.
2. Navigate to Staff > Staff List.

Fig.1 - Navigation- Staff List

3. Select the checkbox next to each employee you want to assign.

Fig.2 - Select employees

4. Select Add to Schedule. 
5. Select one or more schedules to assign the selected employees to. 
6. Select Add to Schedule to save your changes.

Fig.3 - Add to Schedule

Please note: They will also need the correct job code to be scheduled. If you are a non-integrated site, this can be done in the staff list as well.

Result

The selected employees are assigned to the chosen schedule(s) and will appear on the Scheduling tab for those schedules.

Notes

• Employees must be assigned the appropriate job code before they can be scheduled.
• If your site is integrated with a POS, job assignments are managed through your POS system.
• Employees can be assigned to multiple schedules if needed.