HS - Time Off & Requests - Approving Inquiries

Requests are approved or denied while making that week’s schedule.  Time Off, on the other hand, allows for your staff to ask off for specific days, and then have it approved or denied before that particular schedule is posted.  This makes it easier for them to make plans in advance.

Time Off Notification

When logging in to HotSchedules, a notification box may appear automatically.  If there is a pending time off notification, you can click its link to take you to the Time Off Approval page.

Pending Sub-Tab

In the Pending sub-tab, you are able to see a list of anyone who has time 0ff inquiries that need a response.

Click an individual’s name to bring up the details of the inquiry.  You can then approve or deny the inquiry.  Your response will then be relayed to the individual.

Calendar Sub-Tab

The calendar sub-tab shows you all pending inquiries in a graphical view.  

Pending inquires show first in orange, followed by approved inquiries in blue.  In shades of gray, you are also able to see all anyone who is not available or partially available. Hovering over an inquiry’s block will bring up its details.  Clicking it will bring up its approval window.

Approving Paid Time Off Inquiries

Some individuals are allowed paid time off.  In these cases, you’ll need to select whether this inquiry qualifies for paid time off, and how many hours will be paid.  You must also select the appropriate job from the drop-down menu at the bottom before approving.