When it comes to scheduling younger staff, the Scheduler in HotSchedules can automatically provide you with accurate labor warnings to prevent violations. One important step in setting up your minor rules is to input each school calendar associated with your younger team members. This way HotSchedules can know when each team member should be in school, and help enforce the minor rules appropriately.
To get started, you’ll log in to your HotSchedules account, click the Staff tab, and select School Calendars. To create a new calendar, click Add.
Name the new calendar after the appropriate school system in the field in the upper-left corner.
When all the needed days have been highlighted, click Next.
Weekends have already been highlighted to signify that there is no school on those days. You can then go through the calendar, using the arrows to scroll forward and back, and highlight all other days when this school will not be in session.
When all the needed days have been highlighted, click Next.You then need to assign all team members who are students at this particular school.
Employees are designated as minors automatically, based on their birthday within their HotSchedules profile, and they will appear in the drop-down list. Simply check the boxes next to the appropriate names and save when finished.
The School Calendars sub-tab will display each calendar as well as who has been assigned to each. You can also edit or delete school calendars here. In addition, there will also be an alert with the number of any unassigned minors.
A minor’s school will be displayed in their profile. If needed, you can click the School Calendar drop-down menu, and assign their school to them.
You can also assign a School Calendar to an employee in the scheduler by selecting their name.
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