September 6th & 8th 2022, Release Note: Adaco: Auto-Creation of Fourth Accounts, Auto-Creation of Vendor Interfaces, VPNs Displayed in Receiving App

Summary

“Great Idea! One of these features was originally raised as Ideas in our Customer Community. The suggestions helped our teams to design and release enhancements which are now available to everyone.

Look for the  symbol to see which feature started life as an Idea!
Why not share your inspirational ideas (or vote on someone else’s) today!

Select the release feature from the table below to be taken directly to that section of the release note.

Release date for all features: September 6th (EMEA & APAC) and September 8th (US), 2022

 Auto-Creation of Fourth Account when Creating New Adaco Users

• Enabled by default? - Yes
• Set up by customer Admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - customer user administrators 

What's Changing?

For customers who only use Fourth's Single Sign On (SSO) to access Adaco, a Fourth User account will now be auto-requested and created when the user's Adaco account is created or updated.

Reason for the Change

Customer administrators will no longer have to first create an Adaco account and then separately request a Fourth Account. Furthermore, end users will no longer receive an activation email for their Adaco account, reducing the admin required on their side.

Customers Affected

Customers who use Fourth's SSO platform to access Adaco.

Release Note Info/Steps

When a new Adaco user is created, or when an existing Adaco user with an SSO email address is edited and the customer has blocked direct login, a new Fourth Account will be requested using their SSO email address.

If the SSO email address is already associated with a Fourth Account (perhaps from one of Fourth's other systems) then the user will have the opportunity to link their Adaco user account to their existing Fourth account. Where an SSO email address is not associated with an existing Fourth account then a new Fourth account will be created and the user will receive the account activation email.

The user will not receive a password reset email from Adaco as the Adaco account cannot be used to directly access Adaco.

Additionally, the options below (found in Edit > Preferences) will be automatically ticked, ensuring that the user will receive all relevant notifications and tasks via the Fourth app.

Fig.1 – Enabling tasks and notifications via the Fourth App

Notifications for 'Pending Deliveries' will not be enabled due to the large number of messages it would generate.

 Auto-Creation of Vendor Interfaces when Pushing a Vendor to Properties

• Enabled by default? - Yes
• Set up by customer Admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No
• Roles affected: - users responsible for vendor management

What's Changing?

In a previous release, the option to auto-create an email vendor interface when creating a new vendor in a property was added. This has been extended to apply when a vendor is pushed from the CP into one or more properties. 

Reason for the Change

To remove the need to log into each property and manually create appropriate email vendor interfaces when pushing a vendor from CP.

Customers Affected

Customers who manage their vendors in CP.

Release Note Info/Steps

When pushing a vendor to one or more underlying properties, and where that vendor has a valid email entered, there will be the option to have an email interface created in each property to which the vendor is being pushed, for use when transmitting purchase orders.

• Go to Property > Vendors
• Select the required Vendor and then go to the Properties tab
• Select the desired Property/Properties and then Add
• From the bottom-right corner, select Save

The prompt shown below in Fig.2 will then display.

• Select Yes to proceed

Fig.2 – Option to auto-create vendor interfaces when pushing a vendor from CP to properties

Show Vendor's Product Number in Receiving App

• Enabled by default? - Yes
• Set up by customer Admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

Currently, in Fourth's Receiving app the Adaco product code is shown against each ordered line. This will now be changed so that the vendor's product number will be used instead. If a product has no vendor product number then the Adaco product code will still be used.

Reason for the Change

Having the vendor's product number displayed will make it easier to reconcile the details on the vendor's delivery note or invoice to the items listed in the Receiving app.

Customers Affected

Adaco customers who use the mobile Receiving app to receive deliveries.

Release Note Info/Steps

In the example shown below in Fig.3, the 1st and 3rd items have vendor product numbers so they are displayed. The 2nd item does not, so the Adaco product and detail number are used instead.

Fig.3 – Vendor product numbers shown in the Receiving app