July 9th & 11th 2024, Release Note: Adaco: Delivery Note References in 'Multiple PO Invoice' Screen, Additional Information in the 'Receiving Corrections' Screen, Showing Images Captured in the Receiving App

Summary

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Release date for all features: July 9th (EMEA & APAC) and 11th (US) 2024

Delivery Note References in the 'Multiple PO Invoice' Screen

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

Delivery note references, entered at the time of receiving, will now be shown in the 'Multiple PO Invoice' screen.

Reason for the Change

To help users identify the correct deliveries to which an invoice should be applied.

Customers Affected

Customers who use the Multiple PO Invoice functionality.

Release Note Info/Steps

• Go to Accounting > Invoices > Invoice Entry - Multiple PO/Invoice

The Delivery Note Reference(s) entered at the time of receiving are now displayed (see Fig.1) to help identify the correct deliveries for the invoice.

Fig.1 - Delivery Note References shown when assigning an invoice to multiple POs

Additional Information in the 'Receiving Corrections' Screen

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

The 'Receiving Corrections' screen will now display the purchase order, any associated receivings, and any associated invoices on separate lines.

Reason for the Change

To be able to show more information about invoices associated with receivings.

Customers Affected

All customers.

Release Note Info/Steps

• Go to Receiving > Receiving Corrections

The top-level record will show details of the purchase order; number, vendor, delivery date, outlet and a summary of any associated documents

Beneath that, details are displayed of any receiving assigned to the purchase order: receiving number, received date, received value, and whether it is on hold.

Beneath each receiving, details of any invoices associated with the receiving; invoice number, invoice date, document reference, invoice amount and whether it has been applied or exported, are displayed.

Fig.2- Additional invoice information shown in the Receiving Corrections screen

Showing Images Captured in the Receiving App

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

It is now possible to capture images in the Receiving app and have them associated with purchase orders in Adaco as PO comments.

Reason for the Change

To assist with receiving or invoice reconciliation 

Customers Affected

Customers who use the Receiving app.

Release Note Info/Steps

As per this release note, it is now possible to capture images in the Receiving app.

Any images captured in the Receiving app will be recorded in Adaco as PO Comments.

The comment name will be the same as the image name in the Receiving app.

• From the Receiving Corrections screen, right-click a receiving and select Comments Log (Fig.3)
  or
• Open the receiving and select the PO Comments tab (Fig.4)
• To view an image, double-click the paperclip icon next to the PO Comment

The image will be opened in the user's default web browser.

Fig.3 - Accessing images from the Comments Log

Fig.4 - Accessing images from the PO Comments tab within a Receiving Correction