Summary
Most Fourth Labour & Payroll customers use Fourth's Bureau service in conjunction with the HR and Rota modules. This provides one integrated solution and seamless feed of employee and rota data into the Payroll module for processing.
However, some customers may have an incumbent payroll solution that cannot be changed. In these cases, they may require bespoke data exports to be taken from the Fourth solution and uploaded into their payroll system.
Data Exports
- Two types of export must be quoted for and delivered in these circumstances:
- Employee Data - this file will contain many fields that exist within the Personal and Employment Details screens within the Fourth Labour solution. 'Employee Number' is the unique identifier which allows the 3rd party system to identify the employee
- Rota/Payroll Data - this file contains the relevant payroll data captured within the rota, such as hours, holiday pay, absences and any relevant additional payments
The Export Process
- The order in which Fourth exports data typically follows a logical order:
- All new starters and leavers are exported along with any other employee’s data that has been changed within the relevant period. This ensures that both systems are synchronised before running payroll.
- For the rota data to be exported, the relevant rota(s) must be submitted to payroll and checked. Once this has been completed, then all relevant data can be exported and uploaded into the 3rd party payroll system
- Following this, all additional payroll checks/inputs take place outside of the Fourth Labour solution. Payslips are produced outside of the system and are not accessible within the Fourth solution
Export Format
- Each payroll system will require the export formats to comply with its import routine. Customers will provide specifications for Fourth to review
Pricing
- A minimum for each export is 4.5 days
- However, this may be increased based on complexity and specific requirements surrounding export processes
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