Job roles within the Applicant Tracking System (ATS) must have a default pay-rate so the system can set parameters that control what hourly/salary rate of pay can be advertised for a role and offered to a candidate. However, the demand for the same role can differ in various circumstances. ATS is built to accommodate this.
This article will detail how to first set up a default pay-rate and demonstrate how it is also possible to have pay rate variations. The same steps are applicable to both hourly and salaried roles. This functionality is permission-based.
More details on how to manage other elements of a job role, and how to create a new job role can be found here: WFM UK - ATS - Job Role Management
Locate the Role
Pay rates are controlled within each individual role.
- To access the Roles page, go to the taskbar and select Roles from the Set Up drop-down menu
- Search for the role that needs to be actioned and select its name
Fig.1 – Locating the Role
Default Pay Rate
- Scroll down to the heading Pay Rates and Inclusions.
- Here, either select a set pay rate from the Pay Rate drop-down option or create a new range by selecting Add New Pay Rate.
- When creating a new pay rate, it's possible to choose between three different pay types:
- Single value - e.g. 9.50
- Range - e.g. from 25000 to 35000
- Pay points - e.g. 8.50,9.50,10.00 (do not add spaces between the commas and text)
- Choose from the list and enter the pay rate details (do not add £ sign)
- Period - Select either Per Hour or Per Annum
- Once the details are entered select Save. The new pay rate will be available in the drop-down and can now be selected for this role
- The selected pay rate will always be the default pay-rate that can be displayed when advertising a vacancy, and at the offer stage for the hiring manager if no ‘Pay Rate Variation by Location’ is set
Fig.2 – Default Pay-Rate
Pay Rate Variation by Location
This area of the system allows you to set different pay rates, per location.
For example, a default offer can be set of £18,000 – £19,000, but at a different location, this can be £19,000 – £20,000.
- When in the specific role, scroll down to the heading Pay Rate Variations by Location
This shows any current locations listed with a variation. Fig.3 below shows the default pay rate as £8 - £9, but there is a variation for the London location, allowing a range of £9.50 – £10.51.
Fig.3 – Difference between Default and Variation by Location
- There’s also an option to include additional locations, by selecting the + Add New Pay Rate for a Specific Location
Fig.4 – Adding New Entry
- Here, select the location, along with the range, other features such as what the pay rate depends on, and potential packages that come with the offer e.g. ‘Bonus & Benefits’.