Release Notes: Adaco 4_6_106

What’s Changing?

Fourth’s Purchasing & Inventory release 4.6.106 includes new functionality.  Specifically:

• Barcode scanning in the Counting app – assign, replace and synchronize barcodes to and from Purchasing & Inventory (formerly known as Adaco)

Release Date: 11^th August (EMEA) / 16^nd August (USA) 2020

Reason for the Change

Barcode Scanning in the Counting app

To give users the ability to use smartphones and/or tablets for scanning barcodes, enabling them to complete counts using mobile devices.

Customers Affected

All Purchasing & Inventory users who use the mobile Counting app.

Release Notes

Barcode Scanning

A new button will be available in the Counting app, located in the bottom-right corner when viewing an Area. See Fig.1.

 
Fig.1 - The new Scan button 

• Select a Location and then an Area
• Select the Scan Button

The device's camera will be enabled, with a scanning area displayed onscreen - see Fig.2.

• Using the camera, align the onscreen scanning area with a barcode
• The mobile device's flashlight can be used if scanning in low light - use the flashlight icon in the top-left corner
• If required, it is possible to return to the previous screen by selecting the X button in the top-right corner

Fig.2 - Camera view for scanning

• If a product is found (as per Fig.3), the following options are available:
  • Enter quantity
  • Replace the product associated to the barcode
  • Close the currently scanned product

Fig.3 - Product found

• If a product is not found (see Fig.4), either Scan next item or Assign to Product to the currently scanned barcode

Fig.4 - No product found

Barcode Scanning – Adding Counts

When a product is found by scanning a barcode, it may or not be present in the Area. This is indicated by a tag - "IN AREA" or "NOT IN AREA" - see Fig.5 and Fig.6

Fig.5 – Scanned Item is in the Area ('Area' is known as ‘Location’ in Purchasing & Inventory)

Fig.6 – Scanned Item is not in the Area

• Enter quantities for the product and select Done

The message as shown in Fig.7 will then display, confirming that the count is saved.

When a count is added and saved to a product that is not assigned to the Area, the product will automatically be added to that Area.

Fig.7 – Count saved message

Barcode Scanning – Assign to Product

When scanning a barcode that is not assigned to a product and the Assign to Product button is used, the “Search Product” screen will display.

From here it is possible to:

• Select a product that the barcode will be assigned to
• Select a specific Unit that the Barcode will be assigned to

Fig.8 – Search and assign product flow

After the desired Unit is selected and the Assign button is pressed, a message will appear (as per Fig.9) to indicate that the barcode is associated and a quantity can be added. 

Fig.9 – Barcode Assigned screen

Barcode Scanning – Replace Product for Barcode

When a scanned barcode is found but the associated product is incorrect, there is an option to Replace the product.

At which point a search screen for replacing a product will display.

From here, it is possible to:

• Select a product that the barcode will be assigned to
• Select a specific Unit that the Barcode will be assigned to

 
Fig.10 – Replace product flow

After the desired Unit is selected and the Replace button is used a message will appear (as per Fig.10) to indicate that the product barcode has been replaced and and a quantity can be added.

Fig.11 – Barcode replaced screen

Barcode Scanning – Synchronization with Purchasing & Inventory, and Ability to Edit Barcodes in the app

Whenever a user opens the Counting app, the first thing they do should be to synchronize their device data in order to pull latest changes from the back-end System (Purchasing & Inventory) and other devices. 

Barcodes will synchronize to and from Purchasing & Inventory
Barcodes will also synchronize between devices through the service that acts as a median

The ability to edit barcodes in the Counting app is controlled by the 'Property Synchronization' setting for barcodes.

• If the setting is Always Sync to CP, barcodes are controlled by the CP  and users can’t edit them at Property level. Users will also not be able to “Assign” or “Replace” a barcode in the Counting app

• If the setting is Never Sync to CP, barcodes are controlled by the Property and so users will be able to “Assign” or “Replace” a barcode in the Counting app