WFM UK: HR: Creating a Job Title – Fourth & HotSchedules Customer Success Portal

Overview

This article describes the process of creating a Job Title within the HR Module in Workforce Management.

Log into the HR module and select Job Titles in the Company Admin drop-down menu

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Fig.1 – Job Titles in Company Admin Drop-Down Menu

The Job Titles page displays any which have already been set up.

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Fig.2 – Job Titles Set Up

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Fig.3 – Create Job Title

Enter a Description for the Job Title
The Priority is the order in which the Job Titles are displayed in on the Rota
Select the Pay Method and Pay Rates applicable for an employee in this role
All other options in this screen default to No
Has agreed Headcount links to the Training module if being used
Exclude from Wage Cost indicates that wages will not appear in Rota costs
Use in recruitment module is only applicable if using the recruitment module
Display Additional Payments sets this Job Title to always present if using additional payments
Exclude from Tronc2/Tips indicates that this Job Title is never eligible for Service Charge payments

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Fig.4 – Edit Job Title Page

Select the Link Rates of Pay button at the bottom of the page
Tick the Link rates of pay to job titles box
Enter the relevant brackets of wages that an employee in this Job Title can be paid
Save

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Fig.5 – Rates of Pay

Select Assign Locations
Use the centre arrows to assign over the relevant Locations for this Job Title
Save

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Fig.6 – Assigning Locations

Select Assign Divisions
Use the centre arrows to assign over the relevant Divisions for this Job Title
Save

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Fig.7 – Assigning Divisions

Select Edit Default Holidays
Select if employees in this Job title should be allowed to request Holiday that they have / haven’t accrued

Enter the Full Time Equivalent e.g. if this employee is Full Time, enter how many hours/shifts and days they should be working, along with a Basic Holiday Allowance
Select Add Yearly Increment if the employee is to receive additional Holiday after being with the Company for a certain number of years
If the company uses flexible employees (where the system calculates the average number of days worked x the weeks allowed for their Holiday), enter the relevant weeks Holiday entitlement in Number of Weeks Holiday Allowed for Flexible Employees
Enter a standard Holiday Pay Amount for Flexible Employees or a certain amount of Hours holiday Paid per Day for Flexible Employees

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Fig.8 – Holiday Settings