What’s Changing?
Fourth’s Purchasing & Inventory release 4.6.84 includes new functionality and amendments to reports. Specifically:
Reason for the Change
To improve the management of spend against budget the Checkbook Accounting Report has been enhanced to provide more information and to include all costs / expenses charged to an outlet or division.
With the introduction of the ability to lock an Outlet’s physical inventory count prior to closing a period, it is now possible to see the progress of a period end by showing the status of each inventory count in one screen.
For the Recipe Print Report to be used as a production guide, a new print format has been added which shows the ingredients required to complete any sub recipes on the main recipe page.
In instances where an interim inventory is physically performed on one day but not closed until a later date, it is now possible to select the date on which the variances arising from the interim inventory are posted. This allows inventory variances to be posted to a specific reporting date range.
Customers Affected
All Fourth Purchase to Pay & Inventory (previously known as Adaco) users.
Release Notes
Modifications to the Checkbook Accounting Report
When running the Checkbook Accounting Report, it was previously possible to select whether or not internal transactions and non-Purchase Order invoices were included in the spend reported against budget. This option has now been removed so that all spend, whether internal or external, will now be counted against the budget.
When the Checkbook Accounting Report is run with the option to show transaction details (either PTD or YTD), separate deliveries against the same PO on the same day are now shown as separate detail lines within the report. This allows a user to identify the specific delivery which is impacting spend against budget.
When the Checkbook Accounting Report is run with the option to show transactions details (either PTD or YTD), any comments entered against the underlying transactions will be shown against the transaction detail. This includes comments entered in a Purchase Requisition, which will be shown against the Purchase Requisition, the Purchase Order resulting from the Purchase Requisition and any receivings posted against the Purchase Order. Where a Purchase Order is a combination of more than one Purchase Requisition each of which has comments added then the comments from the first Purchase Requisition will be shown (numerically based on PR number). Additionally comments entered in Outlet Requisitions or Transfers will be shown against the transaction in the detail section.
Show status of each outlet’s physical inventory during period end
As part of the Period End process, it is possible to lock a physical inventory count once it has been validated prior to the closing of the period so that it cannot be further amended once variances have been addressed. The locked status of each Outlet’s physical inventory is now shown on the main Physical Inventory Count screen so that you can monitor the progress of the Period End process.
Additional format when printing a recipe
From within a recipe or from the Report Center, it is possible to print a recipe card showing the details of a recipe. When printing the recipe, there are now two options to show the sub ingredients:
When selecting this new option, the top level ingredients for each sub recipe included in the main recipe will be shown indented beneath the sub recipe name and quantity.
Note: Sub recipe ingredients are only show for the top level sub recipes. If a sub recipe itself contains a sub recipe this will be shown only as an ingredient with no further breakdown of sub recipe ingredients.
The new print option also includes the Alternative Description for the recipe which is typically the customer facing description of the item which is passed to the POS system. This will be displayed at the top of the recipe card beneath the full recipe name.
Allow interim inventory variances to be posted to a prior date
When closing an interim inventory, any variances between the calculated system on hand and the physical inventory count will generate an Inventory Adjustment, which will be posted to align the system on hand count with the physical inventory count. It is now possible to post these inventory adjustments to a date prior to the date on which the interim inventory is being closed. For example, if a physical inventory count is taken on Sunday evening but the interim inventory is not closed until Monday morning it is now possible to post the inventory adjustments on the Sunday.
Note: It is not possible to post interim inventory variance adjustments on a future date or within a previously closed period (either full or interim).
Fourth’s Purchasing & Inventory release 4.6.84 includes new functionality and amendments to reports. Specifically:
- Modifications to the Checkbook Accounting Report
- Show status of each outlet’s physical inventory during period end
- Additional format when printing a recipe
- Allow interim inventory variance adjustments to be posted to a prior date
Reason for the Change
To improve the management of spend against budget the Checkbook Accounting Report has been enhanced to provide more information and to include all costs / expenses charged to an outlet or division.
With the introduction of the ability to lock an Outlet’s physical inventory count prior to closing a period, it is now possible to see the progress of a period end by showing the status of each inventory count in one screen.
For the Recipe Print Report to be used as a production guide, a new print format has been added which shows the ingredients required to complete any sub recipes on the main recipe page.
In instances where an interim inventory is physically performed on one day but not closed until a later date, it is now possible to select the date on which the variances arising from the interim inventory are posted. This allows inventory variances to be posted to a specific reporting date range.
Customers Affected
All Fourth Purchase to Pay & Inventory (previously known as Adaco) users.
Release Notes
Modifications to the Checkbook Accounting Report
When running the Checkbook Accounting Report, it was previously possible to select whether or not internal transactions and non-Purchase Order invoices were included in the spend reported against budget. This option has now been removed so that all spend, whether internal or external, will now be counted against the budget.
When the Checkbook Accounting Report is run with the option to show transaction details (either PTD or YTD), separate deliveries against the same PO on the same day are now shown as separate detail lines within the report. This allows a user to identify the specific delivery which is impacting spend against budget.
When the Checkbook Accounting Report is run with the option to show transactions details (either PTD or YTD), any comments entered against the underlying transactions will be shown against the transaction detail. This includes comments entered in a Purchase Requisition, which will be shown against the Purchase Requisition, the Purchase Order resulting from the Purchase Requisition and any receivings posted against the Purchase Order. Where a Purchase Order is a combination of more than one Purchase Requisition each of which has comments added then the comments from the first Purchase Requisition will be shown (numerically based on PR number). Additionally comments entered in Outlet Requisitions or Transfers will be shown against the transaction in the detail section.

Fig. 1 - Checkbook Accounting Report
Show status of each outlet’s physical inventory during period end
As part of the Period End process, it is possible to lock a physical inventory count once it has been validated prior to the closing of the period so that it cannot be further amended once variances have been addressed. The locked status of each Outlet’s physical inventory is now shown on the main Physical Inventory Count screen so that you can monitor the progress of the Period End process.

Fig. 2 - Physical Inventory Count tab
Additional format when printing a recipe
From within a recipe or from the Report Center, it is possible to print a recipe card showing the details of a recipe. When printing the recipe, there are now two options to show the sub ingredients:
- Include Sub Recipe (separate page) – this existing option has been renamed and will print the main recipe on the first page, including each sub recipe on subsequent pages.
- Include Sub Recipe Ingredients – this new option will list the ingredients required to produce each sub recipe within the main recipe.

Fig. 3 - Recipe Card
When selecting this new option, the top level ingredients for each sub recipe included in the main recipe will be shown indented beneath the sub recipe name and quantity.
Note: Sub recipe ingredients are only show for the top level sub recipes. If a sub recipe itself contains a sub recipe this will be shown only as an ingredient with no further breakdown of sub recipe ingredients.
The new print option also includes the Alternative Description for the recipe which is typically the customer facing description of the item which is passed to the POS system. This will be displayed at the top of the recipe card beneath the full recipe name.
Allow interim inventory variances to be posted to a prior date
When closing an interim inventory, any variances between the calculated system on hand and the physical inventory count will generate an Inventory Adjustment, which will be posted to align the system on hand count with the physical inventory count. It is now possible to post these inventory adjustments to a date prior to the date on which the interim inventory is being closed. For example, if a physical inventory count is taken on Sunday evening but the interim inventory is not closed until Monday morning it is now possible to post the inventory adjustments on the Sunday.
Note: It is not possible to post interim inventory variance adjustments on a future date or within a previously closed period (either full or interim).

Fig. 4 - Closing Interim Inventory option
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