Release Notes: Adaco 4_6_75

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Introduction
Document Type

This document provides high-level release notes for the bug fixes and new developments which will be available in release 4.6.75 from 7th November 2017. This document contains a description of changes since version 4.6.74

Summary of new features
Release 4.6.75 includes the following improvements:

• Improvements to budgeting and budget reporting
• Changes to “Allow Modifications in a Closed Period” functionality
• Enhancements to the ePOS API & Support for integration with Ten Kites
• Minor system enhancements
• Various defect resolutions

System Requirements

The requirements for running the Adaco 4.6.75 Client Application are:

Operating System: Microsoft Windows 7, Windows 7 SP1, Windows 8, or Windows 8.1, Windows 10
.NET Requirements: Microsoft .NET Framework 4.5.2 (for client application) Internet Browser: Internet Explorer 7 or above, Windows Edge
System Requirements: Minimum 1GB memory

New Functionality

 

ID	Area Affected	Description
US38960/US27063	Outlet Requisitions / Budgets	Access budgets from within Outlet Requisitions When creating, reviewing, approving or final approving an outlet requisition it is now possible to access the Budget Review Report which will display the budgets relating to items included in the Outlet Requisition.  The report is accessed by clicking the Budget button once the requisition has been saved.   Additionally, where the content of an Outlet Requisition causes a budget or forecast to be exceeded the system will either prompt the user that the budget / forecast has been exceeded or, depending on system configuration, will block the user from progressing the Outlet Requisition until the values are reduced within budget.
US36445	Web Approval	Spend against forecast now shown in the Web Approvals page When approving a requisition using the Web Approvals page it is now possible to see the spend against both the budget and the forecast values (previously only spend against budget was shown).
US34685	Project Budgets	Allow non PO Invoices to be assigned to non-Product Projects When assigning a non PO Invoice to a project it was previously only possible to assign the invoice to a project which included specific products (a “product project”).  This has been amended to that it is now possible to assign a non PO Invoice to a project regardless of whether the project has products specified. Note: When posting a non PO Invoice it is possible to include charges for multiple outlets and some of these outlets may not be associated with the project. In this case the entire value of the non PO Invoice will be counted against the project budget as a project budget is not split by outlet but is an overall budget.  i.e. the entire invoice will be considered as being part of the project costs.
US30477	Administration	Option “Allow Modification in a Closed Period” moved and renamed Within Property Preferences > Inventory there was an option called Allow modifications in a closed period however the name of this option was misleading.  The option actually only controls whether or not multiple receiving corrections can be posted against an order in a closed period so this option has been moved to the Receiving section of Property Preferences and has been renamed Allow multiple corrections in a closed period.  With this option deselected it will only be possible to post one receiving correction against a receiving in a closed period. Note: At no time, regardless of this setting, has it ever been possible to amend the inventory balance in a closed period.
US30479 / US30478	POS Sales	Sales revenue always posted regardless of whether a period is closed or not When POS sales are processed the value of the sales (revenue) will be processed and posted to the sales records regardless of whether the period is closed or not.  Where the option Update Outlet Sales from POS Data is selected the value of the POS sales will also be added to the Outlet Sales value even if the period is closed.   Note: This only relates to the posting of sales revenues and there will be no inventory deductions as a result of POS sales posted into a closed period.  Once a period has been closed the inventory valuation for that period cannot be amended in any way.
US38558	Synch Settings	Synchronisation of Allergens, Intolerances and Dietary Guidelines is now configurable by property Where a property inherits products from a Central Purchasing property (CP) it is now possible to select whether the Allergens, Intolerances and Dietary Guidelines associated with the product are synchronised with the CP or whether they can be independently set and managed within the property.   To change the synchronisation settings for these values go to Property > Administration > Property Preferences > Data Synchronization > Product.  Note: The default setting for these option is Always Synchronise in which case the values will be synchronised with the values set at CP. Where the setting is set to Never Synch then the fields will become editable within the property.
US11863	Help Menu	Link to Fourth Community for Help and documentation Previously there were separate links in the Help menu for Documentation and Support Requests. These have now been amalgamated into a single menu option called Fourth Community (support documentation). Clicking this link will open the Fourth Community in a new tab within Adaco. Once logged into the Fourth Community a user can access help material and view and submit support cases.
F5506	ePOS API	Enhancements to the ePOS API and support for integration with Ten Kites The existing ePOS API has been enhanced in the following ways: Inclusion of nutritional values for recipes exposed in the API Inclusion of Food Sensitivities for items exposed in the API (Allergens, Intolerances and Dietary Guidelines) Ability to filter by date and return only items created or modified on or after the specified date The above enhancements are fully described in the documentation for the ePOS API which is available from Fourth on request. With these enhancements the ePOS API can now be used by the Ten Kites menu information service (http://tenkites.com/).  Please contact your Customer Success Manager if you wish to discuss integration with Ten Kites
F4255	Product API	Product API There is a RESTful API which allows products to be created within an Adaco instance from an external source.  Please contact Fourth via your Customer Success Manager if you are interested in utilising the Product API (full documentation can be provided on request).

 

Bug Fixes & Optimisations
 

 

ID	Area Affected	Description
D9784	Recipe Report	When running the Recipe Card Cost Calculation report the cost per serving was not shown.  This has been amended to that the cost per serving is included in the report
D9234	Project Budget Report	When an item was added to a project which has rates associated with it the value of the rates were included in the project value but were not included in the Project Report.  This has been amended so the value of rates will be included in both the Project Budget and the Project Report.
D18354	Product Merge	There was an error when two product details were merged and these items were included in a receiving where the received quantity is zero.  This has been amended so that there is no error in this scenario.
D18261	Spell Checker	In the previous release an issue with the built-in spell checker was introduced.  This has now been resolved and the spell checker is again functioning correctly.
D18164	Outlet Inventory Sheet	When attempting to run the Outlet Inventory Sheet for an outlet which contained many products which have images attached to them the connection to the Adaco server would time out due to the large volume of image data being downloaded.  This has been corrected so that images are only downloaded if the option to display images in the Outlet Inventory Sheet has been selected.
D17898	POS Sales	There was an issue where the value of sales was increased when a PLU was retrospectively assigned to a recipe (after the PLU has been loaded in Adaco).  This has been resolved so that the values of all PLUs are processed correctly regardless on when the PLU is assigned to a recipe.
D17814	POS Sales	When sales were submitted to the Adaco Sales API and the submission contained sales from different dates all sales were merged into a single transaction date.  This has now been resolved so that sales will be processed according to the transaction date submitted to the API
D14614	Check Book Accounting Report	There was an issue where the value of received items were shown in the incorrect column within the Check Book Accounting Report.  This has been amended so that the received value is shown in the correct column.
D13314	Product Merge	There was an issue with the way that the inventory multiplier was calculated when a merged product detail had a different inventory unit within the property to that specified in the CP.  This has now been resolved so that the inventory multiplier is correctly calculated even where the inventory unit is different between the CP and the child property.