The Change

We have carried out enhancements to the system to record additional information  to support the Bureau with managing the BACS process and approve BACS payments for submission.    

Release Date: 19-Nov-2015
 

Reason for the Change

The changes have been made to improve Bureau operational efficiency and the service they provide to customers.
 

Customers Affected

All Payroll Module users.

Note: Any variations to the services that Bureau provide that you request as a result of the changes in this document, may incur an additional charge. Please seek advice from the Bureau if you require a change to your service.
 

Release Notes

Payroll > Administration > Company Setup > {company} >View Pay Basis {payroll}

Validation has been added to ensure that when “Is this a BACS payroll?” is flagged that bank details are stored (this can either be set at Company level or be specific for the Pay Basis where “Use separate Banks details / BACS user number for this pay basis?” is flagged.

Where the “Is this a BACS payroll?” is flagged you will now see a new field:
  “Does Fourth submit BACS on behalf of the customer?” – where this is set to Yes you will now see a new field:

“Fourth’s SUN” – this field should only be completed by the Bureau, where applicable
 
Payroll > Pay runs >Past pay run list {company} >Pay Basis

The approval process has been amended to improve the process and provide confirmation of approval:
 
On selecting Approve:

If the flag "Does Fourth submit the BACS on behalf of the customer?" is set to "Yes" – users will receive the following messages:
 
After selecting “Ok” to authorise and the BACS file has been successfully submitted a confirmation email will be sent to the email addresses listed in the previous message.

If the flag "Does Fourth submit the BACS on behalf of the customer?" is set to "No" – users will receive the following messages:
 
If “ok” is selected:
 
If “Cancel” is selected: