April 8th & 10th 2025, Release Note: Adaco: Support for Unassigned US Foods EDI Invoices, Improved Display of Accounts on Approval Web Form

Summary

Great Idea! Both of these features were originally raised as an Idea in our Customer Community. The suggestions helped our teams to design and release enhancements which are now available to everyone.

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Select the release feature from the table below to be taken directly to that section of the release note.

Release date for both features: April 8th (EMEA & APAC) and 10th (US) 2025

Support for Unassigned US Foods EDI Invoices

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

In a recent release, functionality was introduced so that EDI invoices with no valid PO Number are saved as unassigned invoices. This has now been extended to US Foods EDI invoices.

Reason for the Change

Ensures that EDI invoices sent from US Foods will be available in Adaco regardless of whether they have a valid matching PO Number.

Customers Affected

Customers who use the EDI integration with US Foods.

Release Note Info/Steps

When a US Foods EDI invoice is received that does not have a matching PO number it will be saved as an unassigned invoice from where a user can assign it to an appropriate PO.

Refer to this previous release note for more details.

Improved Display of Accounts on Approval Web Form

• Enabled by default? - Yes
• Set up by customer admin? - No
• Enable via support ticket? - No
• Affects configuration or data? - No

What's Changing?

When approving invoices or requisitions on the web approval page, the GL account description and account cross reference will now be displayed.

Reason for the Change

Makes it easier for an approver to understand where the items in the invoice or requisitions are being charged.

Customers Affected

Customers who use web approvals for invoices or credits.

Release Note Info/Steps

When approving either a requisition or an invoice from either the approval email or from an approval task in the Fourth App it is possible to view details of the invoice or requisitions.

For invoices, the allocation to GL accounts is always shown. For requisitions, the GL accounts are shown where there are budgets set up. 

In both cases, the GL account description is now shown, and the GL account reference (as per the customer's accounting system), is in brackets after the description.

Fig.1 - Account description and reference showing in the invoice web approval page