MacromatiX: Mobile Cash Reconciliation

Overview

MacromatiX Mobile Cash Reconciliation is a simple and quick way to count and record the cash sales made during the Cashier's shift, so it can then be securely placed in the Restaurant safe.

Completing the Cash Reconciliation in Mobile MX, after receiving the register data from the POS, can help errors be identified and investigated quickly and easily. 

Mobile Cash Reconciliation allows a Manager the flexibility to move to a secure area of the Restaurant to count cash, taking their mobile device with them to enter in amounts and authorise the close with a witness. 

There are many alternate names a MX customer may use for the Mobile Cash Reconciliation module. Some customers call it a Drawer Count Down, others a Cashier Close or Register Close. Your brand can localise the pages in MacromatiX to suit your Restaurant operations.   

  Best practices for Cash Reconciliation

• Count each cashier's register/drawer promptly after closing their shift in the POS
• Blind Count all sales cash, including the float, to ensure accurate cash counts. 
• Alerts to variances can be sent to an RGM, Area Manager or to Head Office roles. 

  Steps

• Log into the MacromatiX Mobile site directly on a mobile device and from the Menu select Cash Management. (Fig.1)
• Select Cash Reconciliation. (Fig.1)

Fig.1 Cash Reconciliation navigation

The Cash Reconciliation page will appear and default to the current date. 

• Select the date or use the arrows to choose an alternate date to view. (Fig.2)

Fig.2 Choose a date

A list of Cash Reconciliations will appear under 3 status categories. Open, Closed, Authorized.

They will appear collapsed.

• To expand a status category to view a Cash Reconciliation, select the down arrow and the panel will expand to show details. (Fig.3)
• To expand all status categories at once, select Expand all. (Fig.3)

Fig.3 Expand a status to see Cash Reconciliation details

Once MacromatiX receives the cashier close data from the POS it will appear under the Closed status panel. (Fig.4)

If the Cash Reconciliation is for a virtual cashier, like a Kiosk station, a symbol will appear next to the register name. (Fig.4)

• To begin a Cash Reconciliation, select Enter Count (Fig.4)

Fig.4 Select a Cash Reconciliation

• From Step 1, select Total Cash and a pop-up count panel will appear.  (Fig.5)

Fig.5 Select Total Cash

• Enter in the quantities for each denomination and the totals will be calculated in the VALUE column. (Fig.5)
• Select DONE to save the amounts and close the pop-up.

Fig.5 Enter in quantities

On the right side of the page, the COUNT TOTAL will show the total of all entered amounts. 

• Select SAVE to save the entered amounts and return to the Cash Reconciliation later. (Fig.6)
• Select CANCEL to delete the entered amounts. (Fig.6)
• Select SUBMIT to confirm the entered amounts in MacromatiX. (Fig.6)

Fig.6 Select an action

• When you select SUBMIT a pop-up will appear confirming how many attempts you have left to check your entered amounts. 

Fig.7 Recount attempts remaining

• If there is a variance between the Total Tendered and the Total Register Sales, the Variance amount will appear shaded RED. (Fig.8)
• To understand the calculation for the variance, select the i symbol. (Fig.8)

Fig.8. Select i to view the variance calculation

If there is no variance, the cell will shade green. (Fig.9

Fig.9 No Variance

• Select CANCEL if you do not want to save the amounts. (Fig.10)
• Select AUTHORISE to confirm the count amounts. (Fig.10)

Fig.10 Choose an action

When AUTHORISE is selected, a pop-up will appear.

• If there is a variance, a comment is required. (Fig.11)
• If required, enter in the authorising Username and Password. (Fig.11)
• Select AUTHORIZE to confirm (Fig.11)

Fig.11 Authorise the Cash Reconciliation

The authorised Cash Reconciliation will now appear in the Authorised category (Fig.12)

Fig.12 Authorized Cash Reconciliation

There are many alternate features available on the Mobile Cash Reconciliation module! Speak to an MX Team member for more information & stay tuned for more articles.

Related Articles

Take a look at our other articles for MacromatiX Mobile Cash Management:

• MacromatiX: Mobile Safe Count

• MacromatiX: Mobile Petty Cash

• MacromatiX: Mobile Report Portal

Training

Talk to your MacromatiX account manager or send us an email if you are interested in learning more about our MX Masterclass sessions for Restaurant Users, Franchise Partners or Head Office Administrators. 

Email: esapmea@fourth.com