MacromatiX: Entering Petty Cash (Paid In/Out)

Overview

MacromatiX Mobile Petty Cash allows a Restaurant to easily track expenses and miscellaneous spending which ensures their is accountability and transparency.

Enter in Petty Cash expenses, or 'Paid Outs' is a simple and easy process in MacromatiX, especially when using a mobile device to capture expenses as they occur - which saves them from getting forgotten or lost! 

Entering in a 'Paid In' is way to track income or funds coming in to the store that are not sales related, for example, donations or restaurant parking fee's. 

Mobile Petty Cash has a few different settings and options to suit each brand's operational model.

  Best practices for Petty Cash / Paid In/Out

• Petty Cash transactions should be entered in promptly once funds are used so a digital record is made and the Restaurants spending can be reviewed. 
• MX recommends to have a range of expense categories loaded so a Manager can accurately capture the reasons for expenses and review these via reports. 
• Petty Cash entries can be recorded for expenses out (Paid Out), and also for income in (Paid In)

  Steps

• Log into the MacromatiX Mobile site directly on a mobile device and from the Menu select Cash Management (Fig.1)
• Select Paid In/Out (Fig.1)

Fig.1 Paid In/Out navigation

The Paid In/Out page will appear and default to the current date. 

• Select the date or use the arrows to choose an alternate date to view (Fig.2)

Fig.2 Choose a date

• Select ADD to enter a Paid In or Paid Out (Fig.3)

Fig.3 Select ADD

• On the Record Transaction pop-up that appears, mandatory fields will be marked with a red star *(Fig.4)

• Type
  • If you are entering an expense, select Paid Out
  • If you are entering income/deposit, select Paid In
• Account
  • Select an account category by clicking on the field and choosing an option from the list
• Invoice Number
  • Enter an invoice number if required
• Amount
  • Enter in an amount
• Comment
  • Enter in a comment about the reason for the entry

Fig.4 Record the transaction

• To confirm the record, select SAVE
• To start again, select CANCEL

Once saved, the record will be listed on the screen.  (Fig.5)

Depending on the permissions granted by your Head Office, you can select the 3 dots (Fig.5) on the right of each record to:

• Delete a record
• Edit a record

Fig.5 List of records with actions symbol

Using your own brand's jargon and standard operating terms is highly recommended by MacromatiX!  Speak to an MX Team member for more information on how to localise your MX site so it makes sense to your Restaurant teams! 

Related Articles

Take a look at our other articles for MacromatiX Mobile Finance and Inventory:

• MacromatiX: Mobile Report Portal
• MacromatiX: Mobile Safe Count
• MacromatiX: Mobile Transfers - Approving Transfers

Training

Talk to your MacromatiX account manager or send us an email if you are interested in learning more about our MX Masterclass sessions for Restaurant Users, Franchise Partners or Head Office Administrators. 

Email: esapmea@fourth.com