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    HS: Overtime Warning Report

    Compliance Playbook Content: View Playbook • See disclaimer below

     

    Overview

    The Overtime Warning Report in HotSchedules shows which employees are approaching overtime in a given date range. It provides a projection for when they will enter overtime based upon actual and scheduled hours (for integrated clients) or scheduled hours only (for non-integrated clients).

    For information about the system-configured overtime rules available in HotSchedules, see HS: Pay Rules: Overtime Rules & Special Pay.

    Organizations can also create custom overtime rules in the Above Store Console to define daily and weekly overtime thresholds and pay multipliers. For configuration instructions, see HS: Pay Rules: Configure Custom Overtime Rules.

    Note: If the Overtime Warning Report is not available in your Reports menu, contact the Fourth Support team for assistance.

    Generate the Overtime Warning Report

    Follow these steps to generate an Overtime Warning Report:

    • Navigate to the Reporting tab.
    • You can either search for the name of the report or select it from the Labor Analysis section of reports.
    • Select Overtime Warning Report.
    • Select the applicable report filters:
      • Date Range
      • Schedules, Jobs, and/or specific employees
    • Select Generate Report and review the report results.
    • Print the report or export the results to CSV as needed.

    It is possible to pull historical overtime data for inactive or terminated employees. Simply scroll towards the bottom of the report details to select from the Employees - Inactive or Employees - Terminated menu.

    Note: Users will not appear on the report if their actual hours are not accurate in HotSchedules or if they aren't approaching 30+ hours.

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    Important Disclaimer: Customers are responsible for their own compliance obligations and should consult qualified legal or compliance professionals for guidance specific to their organization. This content is provided for informational purposes only and is not legal advice. Fourth provides this information to facilitate internal discussion and ongoing compliance awareness. It has not been prepared or reviewed by legal counsel, and Fourth does not provide legal or regulatory advisory services.

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