Have you ever needed to review the scheduled and/or actual hours or shifts for a team member or a group of employees? Well, there's a report in HotSchedules for you! The Employee Hours Report can provide staff members' scheduled and/or actual hours and associated labor costs.
Follow these steps to generate an Employee Hours Report:
- Navigate to the Reporting tab in your HotSchedules account.
- You can either search for the name of the report or select it from the Labor Analysis section of reports.
- Use the calendar option at the top of the report to change the date range.
- Configure the formatting options based on the type of information you would like to pull.
- You can generate the report in several formats (Web, PDF, Excel XP 2007, Excel 97-2000, and Word).
- Select whether you would like to view the scheduled or actual hours for the selected staff members.
- Select the staff members whose hours you would like to view. You can select them by schedule, job code, or individually by name.
- Select Generate Report to view it or Print Report to print out the finished product.
Note: If you need to pull information for more than a 6 month period of time, you will not be able to generate that much data in a single report. You can manually generate the report month by month, or you are welcome to contact Customer Care to pull data from a large time frame in one report.
Comments
6 comments
Is there an option to show this report by day instead of a cumulatively?
Thank you
Specifically the Actual/Scheduled option in the same way that the Scheduled and Actual reports print out.
Yes this report supports date ranges. The default is for the current business week but you can select to generate the report by picking desired dates. This is the case for Scheduled Hours, Actual Hours and Actual/Scheduled
Sir
Can you tell me how to access that? When we pull the reports the Actual/Scheduled only shows cumulative as seen in these examples..are we missing a step?
Hi Laura, take a look at the image. I set the date range to be Aug 22 to Aug 22 and then generated the report. As you see on the right side, the data is only for 8/22 and not the cumulative totals for the entire week.
Chris,
My issue is that when you run the other two reports (Scheduled and/or Actual) you can use a range of dates and it generates a by day list, but when you run an Actual/Scheduled report it only allows you to see the total variance for that date range, so if we are trying to identify if an employee was late or absent for the last month, we cannot use the Actual/Scheduled report. Can the setting be turned on that allows that report to generate the same way the other two do?
v/r
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