WFM UK: Holidays: Rename Unpaid Holidays Label

Overview

Not every day off is an unpaid holiday - it could be a weekend or not the employee's working pattern. Because holidays are often booked in blocks (spanning a weekend, for example) renaming the label to something other than 'Unpaid Holiday' can help to reduce confusion, as employees aren't actually deducted any holiday allowance for those unpaid days.

Global Setting

• Go to HR > Administration > Global Settings

Fig.1 – HR > Administration > Global Settings

• Then select Edit Default Employee Settings

Fig.2 - 'Edit Default Employee Settings'

• Scroll down and enter a new name against Rename unpaid holiday?
• Scroll down and Save

When this field has no text entered, the label will stay as 'Unpaid?'.

When the field does have text entered, all pages, reports, and ESS My Holidays where the label 'Unpaid' appears will display the updated name.

Fig.3 – Example renaming of 'Unpaid Holiday'

Pages that will display the updated label:

• HR > Employees > Employee List > search for and select an Employee > Employee HR Info > Holidays
• HR > Employees > Employee List > search for and select an Employee > Employee HR Info > Holidays > Create a Holiday Request
• Rotas > select Rota Week > select Holiday
• Rotas > select Rota Week > Weekly Attendance > select Holiday

Fig.4 – Renamed ‘Unpaid’ field in the Create A New Holiday Request page

Exports that will display the new label:

• Rotas > Reports > Exports > Payroll Data Export
• HR > Reports > Exports > Holidays Status Export
• HR > Reports > Exports > Weekly Employment Status Summary
• HR > Reports > View Reports > Holiday Status