WFM UK: Holidays: Include Absence Days in Holiday Calculation for Flexible Staff

Overview

When holiday allowance for flexible employees is calculated, an 'average days worked per week' figure is used, which includes days worked and paid holiday days. By default, absence days are not counted but it is possible to configure certain ones to be included, depending on their type. This can be helpful for flexible employees should they need to take compassionate leave, for example, and not have their holiday allowance negatively affected.

Please note that including an existing Absence Type in holiday calculations could cause flexible employees' allowances to increase - if they have had an absence of that type in the past 52 weeks.

Global Setting

• Go to HR > Administration > Global Settings

Fig.1 - HR > Administration > Global Settings

• Select Edit Default Holiday Settings and then Holiday Calculations (top-right corner)
• Under 'Flexible Staff' tick the box for Include absence days in holiday calculation for flexible staff?

A pop-up message will then reaffirm that by including absence days in holiday calculations for flexible staff, their holiday allowance may increase.

• Select OK and then Save

Fig.2 - Applying the Global Setting, pop-up message

Configuring Absence Types

• Go to HR > Administration > Absence Types
• Select the required Absence Type, tick Include in holiday allowance calculation? and then Save

Fig.3 - Absence Type setting

Any changes to flexible employees' holiday calculations will take effect overnight and be visible on their Employee Summary page the next day.

Switching Back

If the global setting (Fig.2) is turned off, the Absence Type setting Include in holiday allowance calculation? (Fig.3) will not take effect. This is also communicated in a pop-up message.

Fig.4 - turning off the Global Setting, pop-up message