HS ASC: Setting Up Minor Rules – Fourth & HotSchedules Customer Success Portal

Overview

Minor Rules in HotSchedules allow organizations to define scheduling restrictions for employees under a specified age range. These rules can be configured to reflect organizational policies and regional requirements for scheduling minors.

When applied, Minor Rules enable the Scheduler to surface warnings or prevent scheduling actions that fall outside the defined parameters, helping managers identify potential conflicts when creating schedules.

How Minor Rules Work with School Calendars

Minor Rules can be used alongside School Calendars to apply different restrictions depending on whether school is in session.

In-Session Rules are applied when school is considered to be in session.
Non-Session Rules are applied when HotSchedules detects a period of three consecutive weeks or more where school is marked as out of session on the assigned School Calendar.

If no School Calendar is assigned to the location or employee, HotSchedules uses the In-Session Rules by default.

For information about creating and assigning School Calendars, see HS: Setting Up School Calendars.

Create or Edit Minor Rules (ASC)

Minor Rules are configured in the Above Store Console (ASC) under the Scheduling tab.

From this page, you can view existing Minor Rules and edit or delete them as needed. To create a new rule, select Add Minor Rule.

Enter a name for the rule, then select Add Age Range Definition to configure the scheduling restrictions for a specific age group.

Configure Age Range Definitions

First, define the age range that the rule applies to.

Keep the following in mind:

The ending age cannot be less than the starting age.
If the rule applies to a single age, enter the same age in both fields.
Employees age 18 and older are not considered minors and cannot be included in a Minor Rule age range.

Configure In-Session and Non-Session Rules

After defining the age range, configure the scheduling restrictions that should apply.

Each age range includes separate rule settings for:

In-Session Rules (when school is in session)
Non-Session Rules (when school is out of session)

Depending on your organization's requirements, you can define restrictions such as:

Maximum hours worked
Maximum days worked
Maximum consecutive days worked
Earliest start times
Latest end times
Daily hour limitations

When finished, select Save.

Additional age ranges can be added as needed.

Assign Minor Rules to Locations

After creating the rule, it must be assigned to the appropriate locations.

Select the Assign tab.
Select the locations or states that should use this Minor Rule.
Select Save.

Once assigned, the rule will be enforced for the selected locations.

Store Level Scheduling Warnings

When a manager creates or edits a schedule, HotSchedules automatically evaluates scheduled shifts against the configured Minor Rules.

If a shift violates a Minor Rule, a scheduling warning is displayed to help identify the conflict.

Minor Rules 6.png

In addition, pink shift guides appear during times when the employee cannot legally be scheduled according to the assigned Minor Rules. Hover over a pink guide to view the restricted time period.

These guides are displayed in both:

The Add Shift window
SmartView