Overview
Minor Rules in HotSchedules allow organizations to define scheduling restrictions for employees under a specified age range. These rules can be configured to reflect organizational policies and regional requirements for scheduling minors.
When applied, Minor Rules enable the Scheduler to surface warnings or prevent scheduling actions that fall outside the defined parameters, helping managers identify potential conflicts when creating schedules.
Minor Rules can also be used alongside School Calendars to apply different restrictions based on whether school is in session.
Create or Edit Minor Rules (ASC)
Minor Rules are configured in the Above Store Console (ASC) under the Scheduling tab.
Here, you can view any previously created rules and edit or delete them as needed.
To create a new Minor Rule, select Add Minor Rule.
On the page that appears, name the rule. Then you’ll need to define the rules for each age range. Click Add Age Range Definition.
First, define between which ages this rule applies.
Please note, that the second age cannot be smaller than the first; if it applies to just one age, type that age into both fields; and lastly, 18 years and older are not considered minors, and thus will not be accepted.
Then fill in the parameters for this minor rule, as needed. There are separate parameters for during the school year, and for when they’re on summer vacation.
When finished, click Save.
Add more age ranges, if needed.
You then need to assign these rules to the appropriate locations. Click the Assign tab.
Check the boxes next to any option that is associated with this minor rule set, and Save when finished.
Store Level Scheduling Warnings
While creating their schedules, the scheduling managers in these locations will now be
automatically notified of any conflicts to these minor rules.
Pink shift guides will also display during times the employee is unavailable to work according to the minor rules. Hover over the pink shift guide to display the exact times the minor should not be scheduled.
- This will display on both the Add Shift modal and on SmartView.
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