If we need to move an employee to a different location under a different PAYE and currently don't rehire, how can we retain the employees entire record - so holiday daily rate etc. holidays accrued, absences etc. Also presumably the employee would get a new Fourth Account and their old Engage Account would be on Leavers access? Is there any way these can be combined so that historic payslips etc. remain on their App?
Is there a guide to help with this?
The employee must be terminated and rehired if moving PAYE. This is to ensure that HMRC receives the appropriate information and does not duplicate the employee records.
Holidays and absences can be manually transferred to the new employee record, and the employee will retain their accurate length of service, however the employee will not be able to download past payslips under the new Fourth Account. They will have approximately 90 days to access past payslips/ tax documents from their former Fourth Account.
More information can be found via the following links:
WFM UK: HR: TUPE Transferring an Employee – Fourth & HotSchedules Customer Success Portal
Fourth can help if you have a large number of employees to transfer at one time. Please reach out to the customer care team to get your project scoped, if this is the case.
Many Thanks
Louise Wilson
thanks Louise Wilson - what are the implications if the employee is hired on the new PAYE as a new starter rather than being re-hired?
Hi Caroline Bethell,
If the employee is hired as a new starter on the new PAYE, the customer would need to re-enter all of the employee HR information again. The former employee records would still need to be terminated. HMRC would still need to know the dates that the employee stopped being employed via the old PAYE and when they started working at the new PAYE (TUPE date).
I hope this helps.
Many Thanks
Louise Wilson
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