WFM UK: UI Refresh HR: Setting Statutory Holidays

Overview

Statutory holidays are paid days off that employees are legally entitled to. The specific days that are considered statutory holidays vary from country to country, and can often be days that many hospitality venues are open for business. Christmas Day, for example.

Employers are not required to give employees paid time off for statutory holidays (though most do offer it and do not deduct it from employees' holiday allowances). If an employee works on a statutory holiday, they are typically expected to be paid at a higher rate or earn a day off in lieu.

This article describes the process of creating, setting, and assigning statutory holidays in HR and payroll.

Creating and Setting Statutory Holidays

• Go to HR > Administration > Global Settings

Fig.1 – HR > Administration > Global Settings

• Then select Edit Default Holiday Settings

Fig.2 - 'Edit Default Employee Settings'

• From the top-right corner, select Statutory Days and then Create Statutory Day

Fig.3 - Statutory Days > Create Statutory Day

• Enter the Statutory Holiday Date and a description of the day in the Notes field 
• For Rota Paid Staff:
  • Use the Pay Settings drop-down if those working the statutory day will get extra pay
    Or
  • Use the Lieu Settings drop-down if those working the statutory day will get a day off in lieu 
    
    • No - if worked, no lieu day (but would get extra pay of some kind)
    • Yes (if worked) - if worked, the employee receives 1 lieu day
    • Yes - the employee receives 1 lieu day, regardless of whether they work the day or not
• For Salaried Staff
  • Use the Lieu Settings drop-down if those working the statutory day will get a day off in lieu 
• Save

Fig.4 - 'Create Statutory Day'

• Assign the statutory day to the relevant Location(s) and then Save 

Fig.5 - Assigning Locations

Once the Statutory Day is saved, it will appear in the list on the left side of the screen.

After this, all employees at the specified Location who work that statutory day will be paid/receive a day off in lieu as specified in the configuration.