Fourth’s Purchasing & Inventory (otherwise known as ‘Adaco’) release 4.6.110 includes new functionality. Specifically:
- Invoice Approvals in the Fourth app
- Recipe Ingredient Label Report
- Splitting Mobile Orders into Approved and non-Approved Purchase Requisition
Release date: 19th (EMEA) / 21st January (USA) 2021
Reason for the Change
Invoice Approvals in the Fourth App
Continuing the mobile journey for Purchasing & Inventory, the Approval functionality in the Fourth app has been extended to also include Invoices. Users can view invoice approvals as pending tasks, receive mobile notification for pending tasks, and open the Adaco Web approval page without having to log in additionally.
Recipe Ingredient Label Report
In response to the Food Information (Amendment) (England) Regulations 2019 (aka "Natasha's Law"), an enhancement to the Recipe modules has been developed, to help customers be compliant with the new requirements. Users will be able to edit, format and style an ingredient list per recipe.
Splitting Mobile Orders into Approved and non-Approved Purchase Requisition
The option to order items that do not require approval and the auto-processing and transmitting functionalities When a mobile basket is processed in Adaco, any item that does not require approval will be processed and a Purchase Requisition will be released to the supplier.
All Purchasing & Inventory users.
Invoice Approvals in the Fourth app
On the top menu, under Edit > Preferences > Communication there are two new options for receiving Invoice Approval Tasks and Notifications – see Fig.1. Enabling those will allow users to receive Fourth app approval tasks and notifications for Invoices, which can also be accessible by mobile devices.
Fig.1 – User Preferences, Communication, Invoice approval setup
There is also a new enhanced design in the Fourth app approval tasks. Invoice approvals in the Fourth app will now appear as shown in Fig.2.
Fig.2 – Fourth app Task Dashboard - 'three-dot' menu buttons
Selecting the ‘three-dot’ menu in the top-right corner of the task will open a menu from which the user can navigate to the existing “Adaco Invoice approval Web page”.
Recipe Ingredient Label Report
There is now a new field when editing a recipe under Instructions > Ingredient Statement where users can enter detailed information about the specific recipe. The field will be pre-populated with the Recipe Description - see Fig.3.
Fig.3 – The new Ingredient Statement Field
The formatting and styling will be transferred to the label report on printing.
The new report is part of the “Recipe Summary Analysis”. Report Type: Recipe Ingredient Label – see Fig.4.
Fig.4 – Recipe Summary Analysis Report Criteria – Recipe Ingredient Label Report
On the Recipe Ingredient Label Report criteria, the following report options can be selected:
- Starting Position (from 1 to 4) marks from which position the labels will begin to be displayed for printing.
- Paper Size (A4 Avery L4774 & Letter Avery 22827) defines the format of the paper, this option will default to Letter for Properties that are setup with US culture and A4 for all others.
Only Recipes that have Ingredient Statement defined will be displayed in the list for selection. After selecting a recipe, the number of copies per recipe can be also selected.
Fig.5 below shows an example of this report.
Fig.5 – Example Recipe Ingredient Label Report
Splitting Mobile Orders into Approved and non-Approved Purchase Requisitions
The current workflow, depending on setup, could be created from a Mobile Ordering basket:
- Outlet Requisition with Items that are available in the pre-defined Supplying Outlet
- Purchase Requisition with any items that could not be provided by the Supplying Outlet.
In addition to this, the system will now further split items into a Purchase Requisition containing items that require approval and a Purchase Requisition with items that do not require approval. This would mean that if Auto-Processing and Transmitting options are set up, the Purchase Order will be created and transmitted to the supplier without any additional human interaction.