How to Set Up Username & Password Rules
- Log into Fourth’s People & Payroll solution and select the HR module from the burger menu
Fig.1 - HR - Burger Menu
- Then select Administration > Global Settings
Fig.2 - Administration drop down - Global Settings
- From the options that appear select Edit Username & Password Rules
Fig.3 - Edit username and password rules link
Username Rules:
- Set the Minimum number of characters in username (for all usernames)
- Tick the box if the username must not contain keywords (see example below)*.
- Tick if all usernames must contain at least one number
- Tick if all usernames must contain at least one upper case character
- Tick if all usernames must contain at least one lower case character
Fig.4 - Username rules
Examples of Keywords:
Admin, Administrator, Manager, Employee, Payroll, Superuser, Password, 12345, qwerty, Company Name, Employee’s Forename, Employee’s Surname, Employee’s date of birth (DDMMYY).
Admin, Administrator, Manager, Employee, Payroll, Superuser, Password, 12345, qwerty, Company Name, Employee’s Forename, Employee’s Surname, Employee’s date of birth (DDMMYY).
Password Rules:
- Set the Minimum number of characters in password (for all passwords)
- Tick the box if passwords must not contain keywords (see example above).
- Tick if all passwords must contain at least one number
- Tick if all passwords must contain at least one upper case character
- Tick if all passwords must contain at lease one lower case character
- Select a Password expiration time (how often passwords need to be reset)
For security purposes, an expiration of months rather than years is recommended
Fig. 5 - Password rules
- Remember to Save any changes
If you have an issue and need assistance, please contact us through the blue Help button in the corner or refer to our Support Contact Information article.
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