WFM UK: Rotas: Entering Variable Payments from a Rota – Fourth & HotSchedules Customer Success Portal

Overview

This article describes the process of entering Variable Payments from a Rota within HR & Payroll.

Entering Variable Payments from a Rota

Fig.1 - Rotas Module

Fig.2 - Select Rota from Open Rotas

To add a Variable Payment, select the Variable Payment link on the top right hand side, see Fig.3

Fig.3 Variable Payments Link

Please Note: Access to various Payment Types may be restricted on certain logins.

There may be some employees already associated with Variable Payments.

To add another employee, select Add Employees
The ability to Authorise payments will depend upon access to the system.
Enter the Pay Amount e.g. 40.00 for £40 or -40.00 a £40 deduction.
If required, enter a Comment. This is important if the payment needs to be authorised by a superior

Fig.4 Variable Payments Details

Adding Employees

From the Add Employees link, there is functionality to then search by Division or Surname for the employee to add a Variable Payment for.

Select the Add tick box next to their name and then select the Add button

This will re-direct to the user to the screen above with the additional employee on there.

Fig.5 - Adding employees

Use the Save button to keep the payments updated throughout the week, or the Print option to keep a copy on record

Fig.6 - Print and Save Options

For those users who have access to authorise the payments, tick the Authorised column

Once saved, the payments will become greyed out, and no more amendments will be able to be made.

Fig.7 - Authorised Variable Payments