WFM UK: Tronc: Processing Tronc

Allocating Employee Tronc Rates

• From the left side menu, go to Tronc > Employees > Employee Rate
  or
• From the Tronc homepage, use the Employee Rate quick link

Fig.1 - Ways of selecting 'Employee Rate'

• From the next screen, use the Location, Division, Job Title or employee Surname drop-downs and Search for the required employee

Fig.2 - Tronc search screen

Search results will be displayed onscreen.

• To apply the same Tronc Rate to all the employees returned in the search, enter the Rate in the Apply Rate to All field and select Apply Rate

Fig.3 - Applying a Tronc Rate to all employees from search results

• To amend Tronc Rates on an individual basis, simply type in the new rate in the Tronc Rate field for the employee(s) and select Save

Fig.4 - Amending a Tronc Rate for an individual employee

Allocating Funds to Employees

A Tronc fund will only be created once the correct number of rotas have been submitted to payroll. 

• From the Tronc module homepage select the relevant Open Tronc Fund

Fig.5 - Selecting an open Tronc fund 

Below (Fig.6) is a simple example of a Tronc Fund Allocation (fields in boxes can be edited, grey fields are automatically populated).

• Carried From Previous - any amounts not distributed in the previous fund will carry over and be detailed here
• Share Per Fund £ (Totals) - enter the total amount of Tronc available for distribution. This will populate the 'Share Per' individual fund once the percentage has been entered
• Share Per Fund % - enter the percentage of the total available that should be distributed. For example, a FOH fund may be due 60% of the total amount and a BOH fund 40%
• Fund Deductions - if anything needs to be deducted from a fund, enter the amount here
• Available for Employees - will automatically populate based on the percentage of the total Tronc amount allocated to the fund minus any deductions
• Actual Funds Distributed - enter the total amount of Tronc to be distributed to employees

 From 1st October 2024, it is unlawful to make any deductions from employee's tips, other than PAYE

• Once the Fund Allocation information has been entered, select Next

Fig.6 - Tronc Fund Allocation

The next screen is Fund Administration.

• Select the relevant Fund from the drop-down

Fig.7 - Tronc Period Selection

Once selected, the Tronc Period information will be displayed. 

• Required for 100% - this is the amount of tronc needed if each employee was to receive 100% of their tronc rate per hour
• Tronc Percentage - this is the percentage of tronc rate each employee will receive - it will auto-populate based on what is entered in the Tronc Paid Out field (see next bullet)
• Tronc paid Out - enter the amount of Tronc that needs to be paid out here. Note that the amount may change slightly to accommodate an equal share, which may leave a small amount remaining due to rounding

Fig.8 - Tronc Period - entering Tronc 'Percentage' and 'Paid Out' values

Fig.9 - Eligible employees, Tronc distribution

Once the Tronc allocation has been checked, the period needs to be closed and submitted to payroll.

• To do this, select Close Period and then Save

Fig.10 - Close Period

Editing an Employee's Tronc Distribution

With certain permissions, it is possible to amend the number of Hours Worked for an employee. This will then have a bearing on their Tronc distribution.

• Select Edit Week Breakdown from the top of the page

Fig.11 - Edit Week breakdown

• To amend the hours worked, overwrite the hours in the Hour(s) box next to the employee's name and then select Save

Fig.12 - Amend Hours Worked