WFM UK: Tronc: Assigning Tronc Rates to Employees

Overview

The Employment (Allocation of Tips) Act, 2023 specifies that agency workers must be considered for inclusion in the distribution of tips and service charges (Tronc) within its legislation.

Contents

• Assigning Tronc Rates to employees
  • Adding a Tronc Rate within Employment Details
  • Assigning a Tronc Rate within the Job Title
  • Updating a Tronc Rate within the Tronc module
  • Updating a Tronc Rate within the Tronc2 module

Assigning Tronc Rates to employees

For Tronc to be distributed to employees within the Tronc or Tronc2 modules, they need to have a Tronc Rate assigned to them. There are different places within UK HR and Payroll where a Tronc Rate can be assigned.

Adding a Tronc Rate within Employment Details

Tronc Rates can be recorded within an employee's 'Employment Details' page alongside their pay rate.

• To add the ability to record Tronc Rates within the Employment Details page, go to HR > Administration > Global Settings > Edit Default Employee Settings
• Untick Hide Tronc Rate From Employment Details Screen?

This setting is enabled by default, so the Tronc Rate will not be visible on the 'Employment Details' page until it is disabled.

Fig.1 - 'Hide Tronc Rate From Employment Details Screen?' setting

There is also a similar setting that can be used to override the Global Setting for specific Locations.

• To add the ability to record Tronc Rates within the Employment Details page for a specific Location, go to HR > Company Admin > Locations > Hide Tronc Rate From Employment Details Screen?

Fig.2 - Locations > 'Hide Tronc Rate from Employment Details Screen?'

Once the Tronc Rate within Employment Details has been enabled, it will be possible to assign an individual's Tronc Rate within their record.

• To assign a Tronc Rate to an individual's record, go to their Employee Record > Employee Enfo > Employment Details
• Enter the Tronc Rate and then Save

Fig.3 - Entering an employee's Tronc Rate

Adding a Tronc Rate within Job Titles

For customers using Tronc2, there is an option to record Tronc Rates within job titles, which allows all employees assigned a specific job title to automatically have the same Tronc Rate.

• To enable the ability to record Tronc Rates within job titles, go to Tronc2 > Administration Global Settings
• Set Record Tronc Points within the Job Title Set-up? to Yes

Fig.4 - Tronc2 Global Settings

• To set a Tronc Tate within a job title, go to HR > Company Admin > Job Titles > select a Job Title
• Under 'Tronc2 Points', enter the Tronc Point and the Effective Date of the change

Fig.5 - Tronc2 Points within Job Title

Once the Tronc Rate has been set, it will take effect from the effective date without a need for entering them into employees' records individually.

Updating Tronc Rates within the Tronc Module

Whether Tronc Rates are set within the employee record or not, they can be updated for employees within the Tronc module.

• In the Tronc module, go to Tronc > Employees > Employee Rate
• Use the drop-down filters as required and select Search

Fig.6 - Tronc - Employee Tronc Rate

A list of employees matching the selection criteria will be displayed.

From the top of the screen, a single Tronc Rate can be applied to all employees.

• To do this, add the rate to Apply Rate to All, enter the Rate Effective Date and select Apply Rate

Fig.7 - Tronc: Apply Tronc Rate to all

Tronc Rates for individual employees can be updated too.

• To do this, enter the Tronc Rate against the employee's name, scroll down, and Save

Fig.8 - Tronc: Employee Tronc Rate

It is possible to update Tronc Rates within the 'Fund Administration' page if required.

• Got to, Tronc > Fund Administration > Week List > select Location
• Select a Tronc Period > Next > select the Fund

Fig.9 - Tronc: Tronc Period

Update Tronc Rate within the Tronc2 Module

Tronc Rates can also be updated for employees within the Tronc2 module if the option to set Tronc Rates at Job Title is not enabled.

• To update employee's Tronc Rates within the Tronc2 module, go to Tronc2 > Administration > Fund Administration > Select Location
• Select Fund > Assign Divisions > Employee Tronc Rates
• Enter a Tronc Rate against the applicable employee and select Save

Fig.10 - Tronc2: Employee Tronc Rates

It is also possible to change a Tronc Rate from within the 'Employee Payments' screen

• Go to Tronc2 > Payments > Employee Payments > select Tronc Period
• The Tronc Rate can be updated by entering the required rate in the Tronc Rate box against the employee row

Fig.11 - Tronc2: Employee Payments