Who is responsible for checking the FPS has been sent to HMRC?

Hi!

This is something should be done within your business.

The FPS file needs to be with HMRC on or before the pay date, so customers should get into the habit of checking that the FPS file has been sent successfully each period, allowing for time to correct any errors and resend the file before the HMRC deadline. HMRC may issue penalty notices for FPS files received after the pay date.

The FPS file is sent automatically upon closing a payroll, the system will report a 'Success' or 'Error' message within approximately 3 hours of the payroll closing.

The FPS file can be checked in:

Payroll Module > HMRC Data exchange > Full Payment Submission (FPS).

If the file has failed, select the 'Error' link to see the details. This will populate the reason for the error. Correct the error and return to this page to resend the file using the 'Resend FPS' button on the right hand side.

The most common error messages are caused by unknown characters in an employee's name and address, for example a space after the postcode. Go to the employees HR record and correct the data in the 'Personal Details' page.

If the error message states that the file has 'timed out', resend the FPS file again straight away.

Once the FPS has been manually resent to HMRC, make sure to check the status again a few hours later to ensure it has been sent to HMRC successfully.

I hope that helps to explain!

Best,

Louise

Fourth