We are working on soft goods renovation at our hotel that will be paid by our Corporate office. The corporate office goes through the property for orders and would like to manage these in Adaco (Purchasing). I know that I need to create it as a project, but we need to have a department to charge it all to. Should I create a new department for this? I've looked at the information about Creating a Project, but it doesn't make sense with what I'm trying to do.
Renovation Capital
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Linked Ideas
Dear Ally,
Thank you for your message.
If there is not already an appropriate outlet for you to charge these projects against then you will need to create a new one, you may also need to create new accounts and assign these to the new outlet using outlet accounts.
When creating a project you can select the outlet and this will ensure that all costs are captured under this particular outlet.
Please see our article on how to create projects.
Adaco: Creating a Project – Fourth & HotSchedules Customer Success Portal
There are two ways to use projects, one is to add specific products to a project and the other is to 'allow all products'. By allowing all products you will be able to create a project with a budget and then associate this project to requisitions, PO's and Manual invoices by using the project field within these functions.
If your projects require approval please ensure that you create a project routing. Additionally, if you would like to attach back up to a project you can do this in the project center screen after the project has been saved by right clicking on the project and selecting project documents.
A helpful report when using the project center is the project report, this report tracks where a project is against budget.
Adaco: Project Report – Fourth & HotSchedules Customer Success Portal
I hope this helps
Kind regards
Jess
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