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Flexible holiday accruals

Kathryn Holmes

Hi

Does anyone else have an issue whereby their flexible workers' holidays are accruing based on all weeks rather than just weeks worked? 

We have flex workers who have accrued significantly more holidays than we've accrued for, due to the system calculating holiday accruals based on the fraction of time between their start and end dates, including weeks/months in which they did not work. 

Not sure if this is the way we are set up, or not.

Thanks

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Brenden Goodwin

Hi Kathryn,

Thanks for your post.

When it comes to accrual for a flexible employee the value is calculated as below:

For those employees who started before the start date of the current holiday year:

  • Allowance x (days difference between holiday year start date to current date/ days difference between holiday year start date and end date)

For those employees that have started after the holiday year start date:

  • Allowance x (days difference between employee start date to current date/ days difference between employee year start date and holiday year end date)

This means that employees will continue to accrue holidays when not working.

The 52 worked weeks are used within the  Avg Days Worked calculation.

This then influences employee allowances.

I would encourage you to read through the below help article, which I have found quite useful in understanding the calculations:

WFM UK: UI Refresh HR: Flexible Holiday Scheme and Calculations Explained

If you do have an example where you believe the calculations to be incorrect, please do raise a case with our support team and we will be happy to look into this further for you - Raise a Ticket

I hope this helps!

Brenden Goodwin | Tier 1 WFM Support Specialist
EMEA Support Team | GMT/BST

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