1 Purchase Order delivered with 2 Invoices

Randall Alonso

• November 08, 2023 03:54

Hello, we have had some issues with vendors where we submit a single, Purchase Order, but when the delivery comes it has been separated into 2 invoices.  The receiver can receive the full PO on the Mobile App to the 1 PO in the system.  But we don't know how to apply both Invoices in order for the AP export to send the separated invoices correctly to our accounting system.

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  Mohamed Rimzan

  • November 14, 2023 07:31
  • Edited

  Hi Randall Alonso

  Thank you for the question.

   

  In the core Adaco solution, it is possible to post two invoices against one purchase order through Adaco: Receiving Corrections

   

  Please follow the steps below ;

  • Post the 1^st invoice against the PO with full value as per the supplier invoice

  • When you receive the 2^nd invoice,

            - Go to Receiving > Receiving Correction > Adjust the quantity and update the 1st invoice amount to be in line with the updated PO value > Save. Now, the PO value will be according to the 1^st invoice

            - Add the adjusted quantity back in the PO and apply the 2^nd invoice amount > Save

  • You will now be able to see two invoices when you click / open the PO. This will apply the same on the Account Payable export page.

   

  I trust that the above will resolve your question.

   

  Thank you

  Rimzan

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