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1 Purchase Order delivered with 2 Invoices

Randall Alonso

Hello, we have had some issues with vendors where we submit a single, Purchase Order, but when the delivery comes it has been separated into 2 invoices.  The receiver can receive the full PO on the Mobile App to the 1 PO in the system.  But we don't know how to apply both Invoices in order for the AP export to send the separated invoices correctly to our accounting system.

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Mohamed Rimzan

Hi Randall Alonso

Thank you for the question.

 

In the core Adaco solution, it is possible to post two invoices against one purchase order through Adaco: Receiving Corrections

 

Please follow the steps below ;

  • Post the 1st invoice against the PO with full value as per the supplier invoice
  • When you receive the 2nd invoice,

          - Go to Receiving > Receiving Correction > Adjust the quantity and update the 1st invoice amount to be in line with the updated PO value > Save. Now, the PO value will be according to the 1st invoice

          - Add the adjusted quantity back in the PO and apply the 2nd invoice amount > Save

  • You will now be able to see two invoices when you click / open the PO. This will apply the same on the Account Payable export page.

 

I trust that the above will resolve your question.

 

Thank you

Rimzan

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