T&A Clock in settings

Sarah Bwalya

• August 30, 2023 09:03

Hi 

James Austen would like to know if it is possible to configure a location so that specified lengths of break time are automatically deducted from employees' scheduled hours? If so how can this be configured for both the Eclock and Hardware?

James would also like to know if is functionality that will automatically adjust Clockin timings so they are not reliant on manager input? IE, if a team member’s shift is supposed to be 8am – 4pm but they clock-in at 7:55am and clock-out at 4:06pm is it possible for the system to automatically adjust those times so the team member is paid only for 8am-4pm not 7:55am-4:06pm?

Thank you

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  Simon Montalvo

  • August 30, 2023 16:09
  • Edited

  Hello,

   

  On the system, you can activate Automatic Breaks for Rotas users by navigating to Rotas > Administration > Configure Locations > Edit Rota Settings > Use Breaks In Rotas and configuring the break rules from this screen. For Scheduling / Labour Productivity users, you can enable Automatic Breaks through Settings > Manage Organisation > Enable Breaks By Department, and further configure it in Settings > Admin Configuration > Automatic Breaks.
  

  https://help.hotschedules.com/hc/en-us/articles/12152288064013-January-18th-2023-Releas[…]Automatic-Breaks-by-Department-Dynamic-Breaks-Calculations

  For eClock users:

   

  Starting Breaks:

  1. Log in with your PIN and choose 'Take a break.'
  2. When prompted, click 'Continue' to return to your profile page and then select 'Cancel.'
  3. After choosing 'Continue,' you'll be marked as 'on break,' and the break will be recorded.

  Stopping Breaks:

  1. Log in again with your PIN.
  2. The 'On break' page will show the duration of your break.
  3. Click 'Stop break.'

  For Synel Users:

   

  Please refer to the following link for instructions: https://help.hotschedules.com/hc/en-us/articles/4424707632781-WFM-UK-Time-Attendance-Biometric-Devices-Clocking-In-and-Out-Registering-Breaks.

  
  Regarding the second part of your question - automatically adjusting clocking times, these are determined by the T&A thresholds. For Rotas users, you can find these thresholds in Rotas > Administration > Global Settings > T&A Thresholds, while for Scheduling / Labour Productivity users, they can be managed in Settings > Manage Organisation > T&A Earliness/Lateness Allowed to Match Original Time.

   

  Kind Regards

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• 

  James Austen

  • September 07, 2023 14:52
  • Edited

  Hi Simon, I can see the threshold settings in Global Settings but when I press edit I can't see those fields to change. Could it be something to do with my access level?

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