The Change

Users will have the ability to manually flag a GRN (Goods Received Note) to be excluded from the accruals (GRNI) export. Should a GRN already be flagged to be excluded, they will have to ability to remove the flag to have it included.

Release Date: 28-Aug-2013

Reason for the Change

General product improvement.

Customers Affected

All R9 customers who have the Documents module enabled.

Release Notes

General Functionality

Fig 1 - Documents Tab

Path: Click the ‘Documents’ tab as in Fig 1 above.

Fig 2 - Document Search

Select ‘Goods Received Note’ from the ‘Document Type’ drop-down list.
Click the green ‘Search’ button.
To exclude an approved GRN from the export click the ‘Exclude GRNI’ link (where available).
To include a previously excluded GRN click the ‘Include GRNI’ link.

GRN Actions

Fig 3 - GRN With Action Links

An approved GRN will have either or none of the following new action links:

Exclude GRNI
Include GRNI

Exclude GRNI

This action link will be available (as in the second GRN in Fig 3) if:

The GRN is approved.
The GRN is not threaded to an exported Invoice.

Include GRNI

This action link will be available (as in the third GRN in Fig 3) if:

The GRN is approved.
The GRN is not threaded to an exported Invoice.
The GRN had been previously flagged to be excluded from the Accruals export.

No GRNI Links

There may be an instances where an approved GRN has neither the ‘Exclude GRNI’ or ‘Include GRNI’ action links (as shown in the first document in Fig 3) if:

The GRN is not threaded to an exported Invoice.
The user in question does not have the ‘’ security permission enabled.
Note: Pending GRN’s will not have these new action links.

Effect on Exports

Using the new action links has an effect on both NB: Only Invoices and Credit Notes that are ‘Marked for Export’ will be exported.

For a GRN set to Exclude GRNI

The GRN details and value will not be exported in the Accruals (GRNI) Export.
The Invoice details will not be exported in the Invoice Export; where the GRN is threaded to an Invoice with a status of ‘Marked for Export’.
The Credit Note details will not be exported in the Invoice Export; where the GRN is threaded to a Credit Note with a Status of ‘Marked for Export’.

For a GRN set to Include GRNI

The GRN details will be exported in the Accruals (GRNI) Export.
The Invoice details will be exported in the Invoice Export; where the GRN is threaded to an Invoice with a status of ‘Marked for Export’.
The Credit Note details will not be exported in the Invoice Export; where the GRN is threaded to a Credit Note with a Status = ‘Marked for Export’.

Required Security Permissions

The table below provides the required security permission for a particular action.

Release Note: Excluding a Delivery from the Accruals Export