The Change

An enhancement has been made to take apprenticeships into account when updating an Employee’s rate / salary based on Job Title rates as part of an overnight job.

 Release Date: 9th June 2016
 

Reason for the Change

PeopleSystem currently increases the rate / salary of an Employee to the relevant rate on the Job Title when the Employee has a certain birthday and their rate / salary is currently below the Job Title rate / salary for the age they reach.

The purpose of this change is to prevent an Apprentice’s rate / salary to be uplifted to the age related Job Title rate / salary on the Employee’s birthday if NMW rules do not require this to occur. Furthermore, the purpose is to increase the rate / salary according to the age related Job Title rate / salary when the Employee’s Apprentice status changes.

There has also been a refinement to the uplift on a non-Apprentice’s 16th and 17th birthday.
 

Customers Affected

All People System customers who have Job Title rates / salaries and have Apprentices in the system may be affected by the Apprenticeship related update. An Apprentice is an Employee who has the “Apprentice” flag ticked on the Employment details page and is currently an Apprentice according to start and end date of the Apprenticeship.

All People System customers may be affected by the rate uplift on the Employee’s 16th and 17th birthday.
 

Release Notes

The new functionality is applied as soon as it is released. It is only applicable for Main Jobs, not for Multiple Employments. Multiple Employment rates continue to be uplifted based on the birthday only. 

The system will apply increases as per the following table which shows age, apprenticeship status and Job Title band (the monetary values shown in the table are only examples and may not be applicable for your business):
   

The Employee’s rate / salary will be uplifted to the minimum value on the Job Title band (if it falls below) when the following events occur:

1. An Employee is in their first year of Apprenticeship.
• This Employee’s rate / salary will not be lifted to any age related Job Title band on their birthday.
• The system will check whether any Employee in their first year of Apprenticeship is on a rate / salary below the Job Title Apprentice band and uplift them if required.
2. An Employee has been an Apprentice for more than one year.
• If the Employee turns 16, 17 or 18, their rate / salary will not be lifted to an age related Job Title band on their birthday.
• If the Employee turns 19, 21 or 25, their rate / salary will be lifted to the age related Job Title band.
3. An Employee is 18 years or younger and reaches 1 year of Apprenticeship.
• This Employee’s rate / salary will not be lifted to an age related Job Title band on the anniversary of their Apprenticeship.
4. An Employee is 19 years old or over and reaches 1 year of Apprenticeship.
• The Employee’s rate / salary will be lifted to the age related Job Title band on the anniversary of their Apprenticeship.
5. An Employee of any age reaches their Apprenticeship end date.
• The Employee’s rate / salary will be lifted to the age related Job Title band on the day after their Apprenticeship end date.

As per current functionality, the rate / salary of an Employee who is not an Apprentice will be lifted to the age related Job Title band on their 18th, 21st and 25th birthday. As a further refinement of uplifts on Employees’ birthdays, the system now also increases the rate / salary of a non-Apprentice on their 16th and 17th birthday to the “Under 18” Job Title band, if it falls below.