What’s Changing?
The ability to run National Minimum Wage (NMW) and National Living Wage (NLW) updates separately for the UK. This will mean that customers who have UK sites and non-UK sites in the same portal can do their NMW/NLW update and exclude non-UK sites for which the NMW/NLW does not apply. There will also be a new permission to allow users to preview pay rates but not update them.
Release Date: 13th September 2018
Reason for the Change
Currently HR & Payroll users are not able to run NMW/NLW separately for non-UK Locations. Customers have to apply NMW for everyone and then manually update the pay rates for non-UK employees.
Customers Affected
All HR & Payroll customers.
Release Notes
National Minimum/Living Wage Rate Update
On the National Minimum/Living Wage Rate Update Page there will be a new drop-down called Country.
Fig.1 – New Country drop-down
The drop-down will show all countries that are available within the Portal Locations page, plus an All option that will include all locations regardless of if they have a country set against them or not.
The default option for the Country list will be set to All.
A new option will also be added under HR > Administration > Global Setting > Portal Configuration including the Country drop-down list where the user will be able to select the default country they want to have on the National Minimum/Living Wage Rate Update page. This field will be defaulted to All until the user updates it with the preferred default country.
Fig.2 – New Country drop-down in Portal Configuration
When selecting a Country, it will return all employees who have main or multiple employment jobs in the Locations which are set to that Country in the Locations setup page within the Portal.
For the selected Location, the Country drop-down will have 4 options: Please select…, UK, Ireland, and Jersey.
Fig.3 - Country drop-down when editing a Location
Each Location must have a Country selected from this drop-down in order for the NMW/NLW update to take effect for the employees who work there.
If All is selected as the Country on the National Minimum/Living Wage Rate Update page, and then updated, any Locations that have Please select... as their Country will be updated to the UK NMW rates.
If either UK, Ireland or Jersey is selected on National Minimum/Living Wage Rate Update page, then any Locations that have Please select... as their Country will not be updated.
Updating pay rates for a specific country will only update data for employees who are in a location that is set to that country.
Setting specific country pay rates is not in scope for this development.
NMW/NLW Permission
The NMW/NLW Rate Permission will be updated to allow users to be able to preview, but not update, pay rates.
The permission can be set at an individual user level or assigned to an Access Level Template.
Access Level:
Found under HR > Company Admin > Access Level Hierarchy > Edit, it will be possible to update the permission on existing templates.
Fig.4 – NMW Rate Update permission on a template
The NMW Rate Update permission will be changed from a tick box to a drop-down where the user can have one of the following options:
Assign User Access:
The same three options can also be set at an individual user level by going to HR > Users > Assign User Access and selecting a user.
Fig.5 – NMW Rate Update permission for an individual user
When the functionality will be deployed it will default as No Access for users who currently have no access to the functionality. Users who currently have access to the page will automatically be assigned full access.
Customers can then update the permissions to give users read-only access.
Auditing
When updates are made to employees’ rates of pay, the “Changed By” name will be updated to show the user who updated the pay rates via the NMW/NLW update page rather than it saying “System Operation” (as it does in Fig.6).
Fig.6 – Changed By field (showing System Operation)
The ability to run National Minimum Wage (NMW) and National Living Wage (NLW) updates separately for the UK. This will mean that customers who have UK sites and non-UK sites in the same portal can do their NMW/NLW update and exclude non-UK sites for which the NMW/NLW does not apply. There will also be a new permission to allow users to preview pay rates but not update them.
Release Date: 13th September 2018
Reason for the Change
Currently HR & Payroll users are not able to run NMW/NLW separately for non-UK Locations. Customers have to apply NMW for everyone and then manually update the pay rates for non-UK employees.
Customers Affected
All HR & Payroll customers.
Release Notes
National Minimum/Living Wage Rate Update
- Go to HR > Employees > NMW/NLW Rate Update
On the National Minimum/Living Wage Rate Update Page there will be a new drop-down called Country.
Fig.1 – New Country drop-down
The drop-down will show all countries that are available within the Portal Locations page, plus an All option that will include all locations regardless of if they have a country set against them or not.
The default option for the Country list will be set to All.
A new option will also be added under HR > Administration > Global Setting > Portal Configuration including the Country drop-down list where the user will be able to select the default country they want to have on the National Minimum/Living Wage Rate Update page. This field will be defaulted to All until the user updates it with the preferred default country.
Fig.2 – New Country drop-down in Portal Configuration
When selecting a Country, it will return all employees who have main or multiple employment jobs in the Locations which are set to that Country in the Locations setup page within the Portal.
- Go to Company Admin > Locations and select a Location
For the selected Location, the Country drop-down will have 4 options: Please select…, UK, Ireland, and Jersey.
Fig.3 - Country drop-down when editing a Location
Each Location must have a Country selected from this drop-down in order for the NMW/NLW update to take effect for the employees who work there.
If All is selected as the Country on the National Minimum/Living Wage Rate Update page, and then updated, any Locations that have Please select... as their Country will be updated to the UK NMW rates.
If either UK, Ireland or Jersey is selected on National Minimum/Living Wage Rate Update page, then any Locations that have Please select... as their Country will not be updated.
Updating pay rates for a specific country will only update data for employees who are in a location that is set to that country.
Setting specific country pay rates is not in scope for this development.
NMW/NLW Permission
The NMW/NLW Rate Permission will be updated to allow users to be able to preview, but not update, pay rates.
The permission can be set at an individual user level or assigned to an Access Level Template.
Access Level:
Found under HR > Company Admin > Access Level Hierarchy > Edit, it will be possible to update the permission on existing templates.
Fig.4 – NMW Rate Update permission on a template
The NMW Rate Update permission will be changed from a tick box to a drop-down where the user can have one of the following options:
- No Access: The user cannot see the menu option of the page
- Read Only: The user can access the page and preview only
- Full Access: The user can see the pay and preview and/or update pay rates
Assign User Access:
The same three options can also be set at an individual user level by going to HR > Users > Assign User Access and selecting a user.
Fig.5 – NMW Rate Update permission for an individual user
When the functionality will be deployed it will default as No Access for users who currently have no access to the functionality. Users who currently have access to the page will automatically be assigned full access.
Customers can then update the permissions to give users read-only access.
Auditing
When updates are made to employees’ rates of pay, the “Changed By” name will be updated to show the user who updated the pay rates via the NMW/NLW update page rather than it saying “System Operation” (as it does in Fig.6).
Fig.6 – Changed By field (showing System Operation)
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