Configuration has been introduced to allow negative quantities to be captured when completing Goods Received Notes and Invoices in the core Inventory application.
Release date: 15th April 2020.
Reason for the Change
Some suppliers will collect deposit/return items at the point of delivery. These are reflected in the Invoice generated as opposed to a separate supplier Return/Credit Note, and therefore need to be captured as returned lines on the Goods Received Note/Invoice.
The change is controlled by configuration against the supplier and is disabled by default.
A supplier-level configuration - Allow negative quantity on GRN/Invoice has been introduced.
- Go to Setup > All Options > Browse Suppliers
- Search for and select a Supplier
- Go to the Edit Details tab and tick the box against Allow negative quantity on GRN/Invoice
Fig.1 – New supplier-level config “Allow negative quantity on GRN/Invoice”
Goods Received Note
When the setting is enabled against a supplier, a Goods Received Note being completed for a negative value is permitted – see Fig.2.
Fig.2 – Negative quantity in a Goods Received Note
A negative quantity will not be permitted if the configuration is disabled.
When recording a manual Invoice from a Goods Received Note, values approved are saved. In this case, negative values will be carried.
Fig.3 - Negative quantity in an Invoice
Line quantities can be edited in line with the global setting.
Where negative quantities are input, the movement will be captured in the appropriate direction for the stock item within the stock period. This will reflect in Inventory management results accordingly.