Overview
The Tip Payments Report (or 'Tip Report) in Fuego can be used to see which employees have earned and been paid tips, the Locations they were working at and the payroll period they were in, and more.
This article shows when and how to generate the Tip Report in Fuego and what it covers to support your payroll.
Please note, if you are currently downloading your tip payout reports from the Fuego Admin Tool and would like to be set up to receive them by email, please submit a request to the Fuego support team and state "I would like to receive my Tip Payment Reports by email". Multiple email addresses can be set up to receive the report as needed
When to Run the Report
The Tip Report can be run at any point for an open or closed pay period, either by Location or Pay Group. Running the report mid-period will give you an overview of any tips paid out already and to whom.
Please note: For payroll purposes, the Tip Report for your Pay Group should be run at the end of the pay period once the Tip Payout cut-off has passed. This means that no payments for tips will be made against the pay period after this time. If you are receiving the reports via email (as mentioned above), they will always be run and emailed after the cut-off period has passed.
How to Run the Report
- Log in to Fuego, use the 'burger' side menu, and select Tip Management
- Select a Location
Even if you have access to only one Location you may still be prompted to make this selection. If you want to run the tip payout report for the whole paygroup you must still first select a Location within it.
- Select whether you are running the report for a Pay Period or a singe Day
- Then select the relevant pay period or day
You will see an initial view of all employees for that Location and their associated tip values for that pay period or day selected.
Running the Report by Pay Period
- To run the report for the chosen Location, select Export in the top right
- Location Report allows you to generate the tip report for your chosen location
- Client Admin users will also be able to use the Pay Group Report - which will run the report for all Locations assigned to the selected Location's pay group
Selecting either report will download it to your device as a CSV file.
Running the Report by Day
- To run the report for a specific day, choose toggle to the Day view
- Then select Export Tips Report in the top right
Reviewing the Report
The details and examples shown in this section are based on the 'all-Location' Tip Report being run. This is the report that contains information to support your payroll process and would be run by a Client Admin user.
The report contains all employees from each Location within the Pay Group and shows the following data points:
- Payroll ID - this is the ID that matches the Payroll/Employee ID in your payroll system. All employees with tips will appear on this report regardless of whether they have been paid or if they have signed up for Fuego
- First Name - the first name of the employee
- Last Name - the last name of the employee
- Payroll Period Name - this includes the last day of the pay period that the report is for
- Location ID - the ID of the Location
- Location Name - the name of the Location that tips have been paid form
- Tips Earned - this represents all tips imported into the system for the pay period.
- Tips Paid - this shows all tips paid out to employee during the pay period. - Balance - calculates the difference between 'Tips Earned' and 'Tips Paid'. Importantly, the balance can show a negative value, indicating that there were edits to the original imported tips after a payout was made to the employee.
Example Report
The screenshot below shows an example report where certain bits of information that have been highlighted can be deduced.
- Employee with ID 10008, earned tips to the value of $40.32 at HS Grill - Fuego location but only $15.32 have been paid through Fuego. They may have removed their payment method for receiving tips or unsubscribed from the Fuego service part-way through payroll. Or the manager may not yet have paid out tips from the previous shift
- Employee with ID 10021 earned tips to the value of $40.48 at HS Grill - Fuego location but none has been paid out through Fuego. They have not signed up for Fuego TPO or potentially have signed up for Fuego EWA and will appear instead on the EWA deduction file you receive
- Employee with ID 10041 earned tips to the value of $40.16 at HS Grill - Fuego location and all of the tips have been paid out through Fuego.
IMPORTANT - Tips Earned is Fuego's record of what tips the employee has earned. The tips earned should be taken from the source data unless you are using Fuego to make manual edits / adjustments. Fuego's tip pay out report will always be the resolute data source for 'Tips Paid'
Processing your Payroll
If you were an employer that was previously paying out credit card tips through cash prior to using Fuego, you would have likely been processing these tip values against a code that is used for tips paid to employees but not through payroll.
You can use the same source data as before but this information should now be used against a code that is for tips that are being paid out to employees through payroll.
The total value of the Tips Paid from your Fuego Tip Report can then be used to create a deduction for the employee against a code that is used for tips paid out to employees not through payroll.
If you have any queries related to the Tip Report please Submit a Request to the Fuego Support team who will be happy to assist or call us on 1-855-715-8518.
Comments
Please sign in to leave a comment.