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Fourth Guidance on Annualised Hours for 4 on/4 off working pattern and Holiday Entitlement

Katie Nutter

Hi Fourth team,

  • Some of our team members work on a 4-on, 4-off shift pattern.
  • Their contracts are based on annualised hours.
  • specifically, 2,184 hours per calendar year, with a notional average of 42 hours per week.
  • The contract also mentions 19.6 days of annual leave, including eight public holidays.

Could you please confirm:

  1. Is the holiday entitlement of 19.6 days correct for this arrangement?
  2. Where should we record the annualised hours (2,184) in Fourth?
  3. FTE -  If we’ve entered 42 hours in the contractual hours section and 3.5 FTE over 42 hours in the FTE section. Is this a correct way?

Many thanks,

Katie

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Lee Franklin

Hi Katie,

Thanks for the question!

Regarding Holiday Entitlement, this is determined by the FTE (Full-Time Equivalent) value set within the Job Title settings via:
HR > Company Admin > Job Titles > Select Job Title > Edit Default Holiday Settings

This section defines the default holiday settings for a full-time FTE under that job title.

If required, this can be overridden with a prorated amount for individual employees by updating their Employment Details via:

HR > Employees > Employee List > Search & Select Employee > Employee Info > Employment Details > FTE Override

If you would like us to review specific employee setups or entitlement details, please raise a ticket so we can investigate further.

Regarding Annualised Hours, as working hours are recorded via a weekly rota, the system currently does not support recording annualised hours directly on an employee’s record.

If you would like to see this feature added, please raise this as an ideas request.

Here is the direct link to the Customer Success Portal Ideas Page (you’ll need to log in to raise an idea and vote). There is a helpful ‘how to’ post pinned to the top of each Idea section to help you familiarise yourself with the ideas process.

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