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How can you ensure FT hourly paid employees have holiday aligned with worked hours rather than contract?

Caroline Bethell

Currently full-time employees (in this instance full-time hourly paid ) holiday allowance and pay rate calculate on People System as per employee’s contracted hours/FTE settings but not the total hours employee works per week, based on rota.

E.g. hourly full time contracted 40 hrs per week means the employee’s holidays will be based on capped 8 hours per day although they might be working more than 40 hrs per week.

Is it possible to enable full time employees’ holidays to be paid as per hours their work rather than contracted hours they are set to without changing employees to flexible setting?

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Stevey Scott

Hi Alina Simonin Caroline Bethell

I'm afraid that Full Time employees holidays will always be based on the job title FTE or the override FTE in the employee file if they do not work the same hours that are laid out in the job title FTE.

If you would like an employee's holiday to be calculated based on the average days/hours worked then they would need to be changed to Flexible which, I believe from a HR point of view would require a consulation period.

Best

Stevey - Fourth

 

Alina Simonin

Hi Stevey,

Thank you for the explanation.

Whilst furlough is taking place and employees are set on furlough - how this would affect changes to flexible status/ which rota periods the setting will look at to determine employees' holiday entitlement?

Thank you,

Alina

 

 

Stevey Scott

Hi Alina Simonin

The solution will continue to look at the last 52 weeks worked for the employee to calculate their holidays. You can view the exact weeks the calculation is based on in the employee file by following the below path.

HR > Employee List > [select relevant employee] > Employee HR Info > Holidays 

At the bottom right of the page you will see the average days/hours worked and if you hover over the ? you can click to view the rotas that are being used in the calculation.

Please see article for more details https://help.hotschedules.com/hc/en-us/articles/360047735772-WFM-Release-Note-Flexible-Holiday-for-Furloughed-Employees 

Best

Stevey

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