How can all my suppliers auto-generate a consistently-formatted Purchase Order Reference?

Ally Clow

• September 19, 2018 00:00

When I place an order, some of the auto-generated Purchase Order References contain the name or part of the name of the supplier in the PO reference. This is not optimal due to extending the PO number on invoicing and it means this number is then cutoff or shortened.   I prefer all my suppliers to have the first three letters of my site name followed by a 6-string set of numbers. Is there a way all my suppliers can follow this format?    Correct Incorrect   The incorrect suppliers are Galeta, Jimmy's and Bread Factory - all other seem to be generating optimal PO references

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  Paul K Mortensen

  • September 19, 2018 00:00

  Thanks for your question @Ally Clow​ . Your PO number generator can be customised in the 'Site Depot Management' page in Inventory.

  Setup > All Options > Site Depot Management > select supplier > Edit Details

  

  You will then have the ability to customise your PO reference with the following options:

   

  Based on your requirements, I would say that you would likely want to elect the 'Site Prefix + [Number].(All sites)' This will generate a sequential number in order of which site has processed this order with the site prefix rather than the current combination of site and supplier.

   

  I hope this helps to answer your question, if you need any further advise on this, please comment on this thread.

   

  Many thanks

  Paul

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  Ally Clow

  • September 19, 2018 00:00

  ok that makes sense Paul thanks - if I made this change now, I presume it won't affect any pending or approved GRN's? I presume it will only change PO references from now on?

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  Paul K Mortensen

  • September 20, 2018 00:00

  Hi @Ally Clow​ 

  That is correct. It will only affect new purchases.

   

  Many thanks

  Paul

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