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Fixed Term Contract

Danni Fasolino
Hello.   If we take on some staff on fixed-term contracts (i.e. with a specified end date), is there a way to add the end date into Fourth? If so, does this allow holidays to be pro-rated and will the staff be automatically terminated on that date unless otherwise changed?   Thanks.
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6 comments

Date Votes
  • Cristabelle Metcalfe

    Hi {@005D000000ANJdYIAX}​ 

     

    There is a way to set up Temp functionality temp within the HR Global Settings. To access the setting follow the path:

     

    HR> Adminitrsation>Global Setting>Employee Settings

    First tick the Use Temporary Staff Functionality. This will open up additional settings.

    The contract period can be determined from the second option. The terms can also be set so that repeat periods can be created, to ensure there is a break period, cap the rehire period from the drop down options.

    This will allow the user to set the start and end date, and add terms according to the rules set within the global setting. You still have to terminate them on their last day, and unfortunately it does not pro rata holiday. Essentially this functionality is used for Reporting and can exclude these employees from the Turnover Report, if using.

     

    I hope this helps?

    Cris

    Fourth

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  • Danni Fasolino

    Thanks @Cristabelle Metcalfe​ - much appreciated!

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  • Karen Dunwell

    Hello i have followed the steps above but when ive gone onto the employee the option for temporary staff to be ticked is not there, could you please assist

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  • Cristabelle Metcalfe

     

     

    Hi @Karen Dunwell​ 

     

    Are you looking in the Employment Details Page?

    If you are and still unable to see the below, I would suggest raising a technical case.

    Best,

    Cris

    Fourth

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  • Emily Curtis

    Hi Cris, can you retrospectively make someone a temporary staff member if they are well aware of this already? I have now set up the temporary staffing pathway as above and it is showing a tickbox on the employees record but doesnt allow it to be ticked. 

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  • Lauren Harvey
    • Edited

    Hello Emily Curtis

    Thank you for this question.

    We have been able to do this with our login, so it might be down to permissions.
    Please check whether you have the permission 'Update Contract Dates for Temp Staff' which is in the reports section of the template.

    The system should allow you to do this retrospectively, however you may need to amend the global settings for the period in the HR module (HR Module > administration > global settings > edit default employee settings> tick use temporary staff functionality then check the settings below this).

    Hope this helps.

    Best,

    Lauren

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