Which report can I use to capture correct costs for finance for casual holiday accruals?

Caroline Bethell

• July 10, 2019 00:00

The Finance Team is using the payroll export Holiday Accrual Journal but this report does not generate/’turn’ accrued casual holiday hours into days correctly E.g. an employee to date has accrued 45 casual hours holidays and this ends up being calculated as 45 days per year instead of hours, thus making payroll costs sky-high. How can we overcome this?

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  Debbie Thomas

  • July 10, 2019 00:00

  HI {@005D0000005W6MsIAK}​ 

  The holiday accrual journal shows the following information as is designed to show the liability of holiday left to pay out. i.e taken not accrued minus accrued not taken.

  The report does not calculate casuals as annual allowance and figures are based on what has actually been worked.

  

  The allowance is the number of hours the holiday the employee is so far entitled to ( scheduled on the rota x 12.07%)

  -The accrual is the same as the above as casual employees holiday is accrued based on hours worked.

  -Any holiday the employee has not taken will show in Rota Paid accrued not taken as 'accrual x hourly rate'

  Casual employees cannot take holiday that is not accrued so rota paid taken not accrued is empty.

   

  Its also worth mentioning that there is no concept of a holiday year end for casual employees do the accrued not taken could be high if the employee has not taken holiday in several years.

   

  Hope this helps

  Debbie

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  Caroline Bethell

  • July 15, 2019 00:00

  Thanks @Debbie Thomas​ 

  @Alina Simonin​ does this answer your queries?

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  Alina Simonin

  • July 15, 2019 00:00

  Hi both,

   

  I've seen Debbie's message, thank you for explanation.

  We are currently having a look at our spreadsheets and are attempting to figure out our set up.

  We'll come back if having any further questions

   

  Thank you

  Alina

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  Alina Simonin

  • July 16, 2019 00:00

  Afternoon both,

   

  We have done some changes in our upload documents and all is now resolved.

   

  Many thank s for your help!

   

  Kind regards

  Alina

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  Alina Simonin

  • July 17, 2019 00:00

  Thank you very much both! :)

  Kind regards

  Alina

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  Caroline Bethell

  • July 17, 2019 00:00

  Great news @Alina Simonin​ 

  And thank you for your help @Debbie Thomas​ :)

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