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I need to change over staff contract from casual to flexible which messes with the holiday allocation

Fourth Customer Success Portal
A question on behalf of @Leanette Burger​ :   I need to change over staff contract from casual to flexible which messes with the holiday allocation as I discovered, but I need to do this before the 31st as all staff are being TUPE’d over on the 31st March. If I change the staff contracts to salaried and flexible, will they still get their holiday that the system has agreed up to the 31/3/2020 and will they still get paid for this? Some staff get paid on timecards system which runs approx. 2-3 weeks behind.    Thanks,   Zaina Fourth  
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Sophie Waters

Hi {@0053z00000B8acSAAR}​ 

Before changing employees over from Casual to Salaried, you should run the holiday YTD report ( HR > Reports > View Reports > Holiday Year to Date report) from the date that the change will be made. This can be filtered to show just employees who have holiday paid in hours (casuals) - you would need to pay out their remaining holiday hours before changing them to Full Time.

 

For flexible employees, when their status is changed, the system will calculate their accrued holidays based on the average of their last 12 weeks worked. Therefore, before changing them from casual to flexible, you should run the holiday YTD report rom the date that the change will be made to see what holiday hours they had accrued up to this point. You would need to pay out that balance before changing them to flexible.

 

Any holidays that have been booked and submitted to payroll before the effective date of the employment change will be paid out as normal. Any future holiday requests will need to be removed and rebooked in days after the change.

 

Best

 

Stevey Scott

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