Disabling the bypass shift validation setting and removing the HOL shift type within People System

Eleanor Cross

• February 02, 2018 00:00

How would I go about disabling the bypass shift validation setting and removing the HOL shift type within People System? @Hayley Ballinger​ @Jade Swindail​ 

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  Anonymous User

  • February 02, 2018 00:00

  Hi @Silvio Pelizza​ ,

   

  Thank you for your response.

   

  Could you please advise as to whether these changes would have any detrimental impact on previous entries which I would need to be aware of or if it is safe for me to simply go in and change these settings?

   

  Thanks,

   

  Hayley

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  Anonymous User

  • February 02, 2018 00:00

  Hi @Eleanor Cross​,

   

  Thank you for your question.

   

  Yes both these setting can be found in the 'Rota Module' Global Setting dependent on access.

   

  Rota > Administration > Global Setting.

   

  Hope this helps! @Hayley Ballinger​ @Jade Swindail​ 

   

  Thanks

  Silvio

  Fourth

   

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  Cristabelle Metcalfe

  • February 05, 2018 00:00

  Hi @Hayley Ballinger​ ,

   

  If this is switched off this will not have impact on any historical information, however for any OPEN rotas I suggest that any employees who have holiday through the shift type are corrected as when it is switched off they will all move to the next shift type in the drop down. The best way to combat this is to run the Shift List Report from the Rota module.

   

  Thanks!

   

  Cris

  Fourth

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  Anonymous User

  • February 06, 2018 00:00

  Hi @Cristabelle Metcalfe​ 

   

  Thank you.

   

  Could you please confirm that disabling the bypass shift validation setting will not have any other impact which would need to be considered also?

   

  Thanks

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  Anonymous User

  • February 06, 2018 00:00

  Hi @Cristabelle Metcalfe​,

   

  Thank you for your response. The shift list requires a location to be entered. Is there an alternative which I could run for all as I would be unable to run the report for each location.

   

  Thanks,

   

  Hayley

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  Cristabelle Metcalfe

  • February 06, 2018 00:00

  Hi @Hayley Ballinger​,

   

  There is not another report that would yield this information, so in this instance we would suggest for each location someone runs the report (possibly the location Manager?) and flags any booked in holiday with yourself.

   

  Thanks!

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  Cristabelle Metcalfe

  • February 08, 2018 00:00

  hi @Hayley Ballinger​ ,

   

  If you disable the rota global setting Hide default HOL Shift Type from Rotas, this will impact all open rotas, but not the closed. From this change hol will not longer be visible on the schedules. The Bypass shift validation on Rota start and end times setting has no impact on this process, and will not impact the rota, so I would advise leaving this setting alone when you turn off the hol shift type.

   

  Thanks,

  Cris

  Fourth

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  Anonymous User

  • February 16, 2018 00:00

  Hi @Cristabelle Metcalfe​,

   

  I'm not sure if I made it particularly clear but we need to disable the bypass shift validation on rota start and end times setting.

   

  Would disabling this have any impact which we would need to be aware of prior to disabling?

   

  Thanks,

   

  Hayley

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  Cristabelle Metcalfe

  • February 16, 2018 00:00

  hi @Hayley Ballinger​,

   

  We looked into this further and although this will not impact the open rotas if disabled, it is worth noting some additional areas which may be affected. If this Global setting is on, it will override the functionality which flags conflicting hours, and this can result in duplicate hours being submitted to Payroll. To prevent this the Global setting can be switched off(if already on); the result of which is that any NEW shifts created cannot overlap in hours, as the system will prevent creation. If however, there are shifts that have ALREADY been created (and do overlap), the system will not flag these. In this instance it would be best for the Manager for each division to manually check and update if any hours have been given to employees in this format, and update accordingly.

   

  Thanks!

  Cris

  Fourth

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  Anonymous User

  • March 02, 2018 00:00

  Thank you for the updated response.

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