Is there a way to email rota's out to all employees with their schedule for the week?

Hi Alexandra

That's a great question, thank you. 

The most immediate way for employees to see their own rotas would be through the Employee Self Service app. I note though that you do not have access to this option. 

Although you can't do it directly from the system, there is a solution. 

From the Rota module, navigate to the rota in question. Below the budget section just above the days in the week select Print. Here Divisions can be selected. 

Report Options can be adjusted to the desired display requirements i.e.:  

1. Actual Shift Codes 

2. Actual Shift Start & End Times 

3. Actual Shift Codes & Start & End Times. 

Top right of the screen select Export to Excel. 

Bottom left of the screen you'll note the excel download. 

This file can then be emailed to employees.   This will give them a full visual of the division, so if you'd prefer they didn't see that, you could use the snipping tool to select their scheduled shifts only and email this off them.

Hope this helps.

Best

Carina

Hi Carina,

Thank you for the information - this is really useful!

Many Thanks,

Alex