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I'm looking for an instructional article on how to utilize the Contract feature in Adaco. I am only finding articles on how to run reports on contracts.

Comments

10 comments

  • Nina Hasell

    Dear @Crystal Emmons Hooten​ ,

     

    Thank you very much for your query. Please find a link below to a community article that will assist you on how to use contracts within Adaco. Once you’ve had the opportunity to review it please let me know if you have any further queries.

     

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Contracts

     

    Best

    Nina

    0
  • Nina Hasell

    Dear @Crystal Emmons Hooten​ ,

     

    Thank you very much for your query. Please find a link below to a community article that will assist you on how to use contracts within Adaco. Once you’ve had the opportunity to review it please let me know if you have any further queries.

     

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Contracts

     

    Best

    Nina

    0
  • Crystal Emmons Hooten

    Yes, I can see it now. Thank you, This info was helpful but what I am looking for specifically is how to apply a req. against a contract, or maybe this is not what the contract feature is meant for. Looking for the best way to handle annual contracts...for example our contract for our copier lease. We will receive a monthly bill for the same amount every month, so looking for a way to track that in Adaco to ensure the charges against a contract do not exceed X dollars. In other words looking for the best way to handle recurring purchase orders. Thank you.

    0
  • Crystal Emmons Hooten

    Hi Nina, This link takes me to an invalid page.

    0
  • Crystal Emmons Hooten

    Hi Nina, This link takes me to an invalid page.

    0
  • Anonymous User

    Dear @Crystal Emmons Hooten​ , could you please try again now, you should be able to see the content.

     

    Best

    Nina

    0
  • Anonymous User

    Dear @Crystal Emmons Hooten​ , could you please try again now, you should be able to see the content.

     

    Best

    Nina

    0
  • Crystal Emmons Hooten

    Yes, I can see it now. Thank you, This info was helpful but what I am looking for specifically is how to apply a req. against a contract, or maybe this is not what the contract feature is meant for. Looking for the best way to handle annual contracts...for example our contract for our copier lease. We will receive a monthly bill for the same amount every month, so looking for a way to track that in Adaco to ensure the charges against a contract do not exceed X dollars. In other words looking for the best way to handle recurring purchase orders. Thank you.

    0
  • Nina Hasell

    Hello {@0053z00000B76A1AAJ}​ ,

     

    Many thanks for the additional information. Within Adaco the Contract functionality is a method to control the price that you would pay for products so alone will not enable you to keep track on recurring monthly payments.

     

    There are a couple of options available that can assist you with this. I have included document links below however, if you have additional queries or examples that you would like further advice on please contact your customer manager and they can arrange for you to speak in more detail with a solution consultant.

     

    ·       Manual Invoices & Projects Combination – The manual invoicing functionality is recommended when entering service invoices rather than products. Alongside this you could also use the projects functionality and project report to track the payments made to ensure that you do not go over your total spend agreement.

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Manually-Entering-an-Invoice

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Creating-a-Project

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Project-Report

     

    ·       Purchase Order & Receiving – This option is usually the preferred for goods deliveries but can also be applied to the scenario you have provided as an example. Tracking of payments can be managed by creating a purchase order for a total amount, so for the copier lease at 12 x $100 and when the invoice is received monthly you reduce the quantity amount outstanding and apply the invoice to be paid. The PO would need to remain open until all payments have been made and the quantity outstanding is 0. Additionally, you could also use the contract functionality to cap spending at a certain limit.

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Receiving-and-Invoicing-Purchase-Orders

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Contracts

     

    Best

    Nina

    0
  • Nina Hasell

    Hello {@0053z00000B76A1AAJ}​ ,

     

    Many thanks for the additional information. Within Adaco the Contract functionality is a method to control the price that you would pay for products so alone will not enable you to keep track on recurring monthly payments.

     

    There are a couple of options available that can assist you with this. I have included document links below however, if you have additional queries or examples that you would like further advice on please contact your customer manager and they can arrange for you to speak in more detail with a solution consultant.

     

    ·       Manual Invoices & Projects Combination – The manual invoicing functionality is recommended when entering service invoices rather than products. Alongside this you could also use the projects functionality and project report to track the payments made to ensure that you do not go over your total spend agreement.

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Manually-Entering-an-Invoice

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Creating-a-Project

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Project-Report

     

    ·       Purchase Order & Receiving – This option is usually the preferred for goods deliveries but can also be applied to the scenario you have provided as an example. Tracking of payments can be managed by creating a purchase order for a total amount, so for the copier lease at 12 x $100 and when the invoice is received monthly you reduce the quantity amount outstanding and apply the invoice to be paid. The PO would need to remain open until all payments have been made and the quantity outstanding is 0. Additionally, you could also use the contract functionality to cap spending at a certain limit.

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Receiving-and-Invoicing-Purchase-Orders

    https://fc.force.com/customer/s/article/Purchasing-Inventory-Contracts

     

    Best

    Nina

    0

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