Passports – Can managers photograph a passport and upload direct to the system?

Hi,

Great question!

Upon creation of an employee within the HR module, the Personal Details page will request the creator to select which Proof of Eligibility they have seen from the drop down. If Passport has been selected, it will have additional Mandatory fields, such as Passport Expiry date and Passport Number.

There is also a check box called Documents seen and copied on this page which works as a digital signature, confirming that the person creating this employee has seen the Proof of Eligibility. It is possible to configure all of the Proof to state ‘Original’ Passport if so desired. This is an Administrative Permission and allows for the user to name and/or edit the Proof Titles and can be found in the HR Administration drop down.

Additionally Documents can be uploaded against an employees file from the Employee HR Info drop down in Document Management. Select the ‘Upload Document’ from the right of this screen. Again, as with the Proof, you can create a ‘Passport’ option for the Document Type if desired. This is also found from the HR Administration Drop Down, in Document Management- Create Document Type.

Does this help?

Cris

Fourth